Director of Admissions/ Office Manager

Archdiocese of Miami; Fort Lauderdale (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

St. Jerome Catholic School in Fort Lauderdale, Florida seeks a qualified 12-month, full-time Director of Admissions/Office Manager. Primary duties include coordinating admissions documents, arranging tests, sending acceptance letters, tours, and overseeing scholarships.

The role also involves supervising the administrative staff and clinic, ensuring safe environment compliance, and aligning with Archdiocese of Miami policies and mission.

Qualifications

• High school diploma and 5 years clerical experience in a customer-service environment; nonprofit helpful.
• Preferred: Bachelor’s degree with 1 year of school experience.
• Knowledge of admissions processes, particularly Catholic schools.
• Ability to maintain confidentiality regarding student files and sensitive information.
• Strong time management with multiple projects and deadlines.
• Excellent customer service and professional communication skills.
• Proficiency in MS Outlook, Word, and Excel.
• Experience in a Catholic environment is a plus.

Responsibilities

• Coordinate prerequisite admissions documents and tests for new students.
• Send acceptance letters and coordinate school tours.
• Oversee enrollment data and scholarship compliance.
• Supervise the office staff and clinic; maintain confidentiality.
• Maintain professional communication with parents, staff, and administration.

Skills

Customer service

Time management

Confidentiality

Communication

Spanish language (plus)

Education

High school diploma

Bachelor’s degree with 1 year school experience

Tools

MS Outlook

MS Word

MS Excel

Job description

School - Staff - St. Jerome Catholic School

Director of Admissions/ Office Manager
Published: 02/09/2026

St. Jerome Catholic School in Fort Lauderdale, Florida has an opening for a qualified 12-month, full-time Director of Admissions/Office Manager . Primary duties are coordinating the prerequisite admissions documents, arranging admissions tests for new students, sending acceptance letters to students, coordinating tours, and overseeing student scholarships. As Office Manager, s/he will overseeing the administrative assistant, the clinic, and acting as the safe environment coordinator. The Director of Admission/ Office Manager performs all duties and responsibilities in alignment with the mission, vision, and values of the Catholic Archdiocese of Miami.

Schedule: Monday-Friday 7 a.m. to 3:30 p.m. including nights and weekends as needed

Essential Functions include:

• Request, in writing, school records from applicants for admission (registration form, health records, etc.).
• Coordinate the admission process for new students and re-admission of all other students in school via means of:
  • Completed forms required.
  • Tests for new students.
  • Required documents.
  • Letters of acceptance.
• Enter data and keep accurate records for student enrollment for each grade level.
• Oversee student scholarships and scholarship compliance.
• Communicate effectively with the public, staff members, students, parents, administrators, and other contact persons using tact and good judgment.
• Maintain confidentiality regarding school/workplace matters.
• Model and maintain high ethical Catholic standards.
• Demonstrate initiative in the performance of assigned responsibilities.
• Participate successfully in the training programs offered to increase skill and proficiency related to assignment, especially school minder.
• Keep principal informed of potential problems or unusual events.
• Respond to inquiries and concerns, via phone and/or e-mail or mail, in a timely manner and document interaction.
• Build and maintain good working relationships with other team members, exhibiting good interpersonal skills.
• Demonstrate support for the school system, its goals, and priorities.
• Demonstrate initiative in identifying potential problems or opportunities for improvement.
• Prepare all required reports and maintain all appropriate records.
• Attend computer training classes and staff meetings.
• Assist with school tasks as assigned with confidentiality and discretion, demonstrating excellent internal and external customer service.
• Other duties as assigned.

Qualifications:

• High school diploma and 5 years’ clerical experience in a customer-service environment; Non-profit helpful.
• Preferred: Bachelor’s degree with 1 year of school experience.
• Knowledge of schools’ admissions processes, particularly Catholic schools.
• Ability to maintain confidentiality concerning student files and sensitive information.
• Good time management skills, including ability to manage several projects at the same time; able to retain accuracy in an environment of competing deadlines.
• Excellent customer service skills, including ability to maintain focus on and professionalism with people in challenging situations, both in person and by phone.
• Good oral and written English-language communication skills, including clear speaking voice; Spanish a plus.
• Proficiency in MS Outlook, Word, and Excel.
• Good computer literacy, including ability to navigate online applications and search engines effectively.
• Must be supportive of the mission and tenets of the Roman Catholic Church. Experience in a Roman Catholic environment a plus.
• Knowledge of basic tenets of Catholic Church.
• Must have a professional demeanor.

Inaddition to the eligibility requirements indicated in the Archdiocese of MiamiPolicy "Creating and Maintaining a Safe Environment for Children and VulnerableAdults,” the selected candidate must undergo a background screening through theFlorida Care Provider Background Screening Clearinghouse and be granted adetermination of eligibility as a condition of employment. For more informationon the Clearinghouse please visit: http://info.flclearinghouse.com/.