Registrar / Admissions Assistant

Archdiocese of Miami; Florida; On-site; USD 38,000 - 52,000; Full time

Job summary

St. David Catholic School in Davie, Florida, is seeking a full-time Registrar/Admissions Assistant to support the Director of Admissions in processing applications, enrollments, and related documents.

You will coordinate admissions materials, schedule tests, issue acceptance letters, manage records, and serve as liaison with scholarship providers; occasional evenings and weekends for events. Strong MS Office and Google Workspace skills required; Catholic environment experience is a plus.

Qualifications

• High School diploma or equivalent; 5 years of clerical experience in a customer service environment required.
• Bachelor's degree with 1 year of school experience preferred.
• Experience in a Roman Catholic environment a plus.
• Proficiency in MS Office and Google Workspace.
• Good oral and written English-language communication skills; Spanish a plus, but not mandatory.

Responsibilities

• Act as liaison between students/families and admissions providers.
• Maintain complete, accurate, and confidential student records.
• Assist Director of Admissions in the admissions process.
• Process enrollments, withdrawals, transfers, and graduations.
• Maintain enrollment documentation and communicate with families.

Skills

MS Office

Google Workspace

English communication

Spanish (optional)

Interpersonal communication

Education

High School diploma or equivalent

Bachelor's degree with 1 year of school experience

Tools

Admissions software

Job description

School - Staff - St. David Catholic School

St. David Catholic School in Davie, Florida, is hiring a full-time Registrar / Admissions Assistant. This person is responsible for supporting St. David Catholic School by assisting the Director of Admissions in the admissions process for new and current students at the school. Primary duties are coordinating the pre-requisite admissions documents, arranging admissions tests for new students, sending acceptance letters to students, and acting as a liaison for FACTS, McKay, and Step-Up for Students scholarship providers. The Registrar / Admissions Assistant performs all duties and responsibilities in alignment with the mission, vision, and values of the Catholic Archdiocese of Miami.

This is a twelve-month position with occasional evening and weekend hours to support admissions events, school programs, registration, and other activities throughout the year.

Responsibilities include:

• Act as a liaison between student/family and FACTS, McKay, and Step-Up for students.
• Maintain complete, accurate, and confidential permanent student records.
• Assist the Director of Admissions in the admissions process.
• Process new student enrollments, withdrawals, transfers, and graduations.
• Maintain required enrollment documentation.
• Assist the Director of Admissions and Campus Life with:
• New Family Orientation.
• Catholic Schools Week.
• Grandparents Day.
• Marketing and recruitment events.
• School tours and special events.
• Community outreach initiatives.
• Receive and process application and registration fees from parents, and keep the business manager apprised of accounts receivable.
• Communicate effectively with the public, staff members, students, parents, and administrators using tact and good judgment.
• Maintain confidentiality regarding school/workplace matters, especially financial matters.
• Model and maintain high ethical Catholic standards.
• Demonstrate initiative in the performance of assigned responsibilities.
• Other duties as assigned.

Qualifications:

• High School diploma or equivalent and 5 years’ clerical experience in a customer service environment required; non-profit helpful.
• Bachelor's degree with 1 year of school experience preferred.
• Experience in a Roman Catholic environment a plus.
• Knowledge of the school admissions process, particularly Catholic schools.
• Proficiency in MS Office and Google Workspace.
• Good oral and written English-language communication skills, including clear speaking voice. Spanish a plus, but not mandatory.
• Supportive and respectful of the mission and tenets of the Catholic Church.
• Knowledge of basic tenets of the Catholic Church.
• Must have a professional demeanor, including adherence to dress code.

In addition to the eligibility requirements indicated in the Archdiocese of Miami Policy "Creating and Maintaining a Safe Environment for Children and Vulnerable Adults," the selected candidate must undergo a background screening through the Florida Care Provider Background Screening Clearinghouse and be granted a determination of eligibility as a condition of employment. For more information on the Clearinghouse please visit: www.info.flclearinghouse.com/.