Receptionist/ Administrative Assistant

Miamiarch; Miami Beach (FL); On-site; USD 30,000 - 45,000; Full time

Job summary

Miamiarch in Miami Beach, Florida is seeking a Full-time School Receptionist/Administrative Assistant for the 2026-27 school year. The successful candidate will provide first-point-of-contact customer service for inquiries and visitors, answering calls and directing them appropriately.

Ideal candidates should possess a high school diploma or GED, two years of administrative experience, and excellent customer service skills. Familiarity with MS Office is preferred, along with the ability to manage tasks in a busy setting while maintaining confidentiality and professionalism.

Qualifications

• Two years of administrative experience in a customer-service environment.
• Ability to multi-task and retain accuracy in a busy environment.
• Good spelling and grammar required.
• Experience in a Roman Catholic environment preferred.

Responsibilities

• Provide first-point-of-contact customer service for inquiries and visitors.
• Answer and greet callers, assess their needs, and direct them appropriately.
• Assist in clerical and administrative tasks as needed.
• Coordinate weekly communications for families.

Skills

Customer service skills

Oral and written English communication

Computer literacy

Confidentiality maintenance

Education

High School diploma or GED

Tools

MS Outlook

MS Word

MS PowerPoint

Job description

School - Staff - St. Patrick Catholic School

St. Patrick Catholic School located in Miami Beach, Florida has an opening for a Full-time School Receptionist/ Administrative Assistant for the 2026-27 school year, who will be responsible for providing first‑point‑of‑contact customer service for general inquiries and visitors to the school. Primary duties are answering and greeting callers, assessing their needs, and directing them to the appropriate parties, and help coordinate weekly communications for families. This employee also assists in other clerical and/or administrative tasks of the Office as needed. The candidate performs all duties and responsibilities in alignment with the mission, vision, and values of the Catholic Archdiocese of Miami.

Qualifications:

• High School diploma or GED and two years of administrative experience in a customer‑service environment.
• Preferred: experience with office telephones, managing multiple calls and routing to appropriate extensions.
• Excellent customer service skills, including ability to maintain focus on and professionalism with people in challenging situations, both in person and by phone.
• Demonstrated history of maintaining strict confidentiality.
• Ability to multi‑task and retain accuracy in an environment of competing deadlines.
• Effective oral and written English communication skills, including clear speaking voice.
• Good spelling and grammar required.
• Strong computer literacy, including ability to navigate online applications and search engines effectively.
• Proficiency in MS Outlook, Word, and PowerPoint preferred.
• Supportive and respectful of the mission and tenets of the Roman Catholic Church; experience in Roman Catholic environment preferred.
• Knowledge of basic tenets of Catholic Church.

Please note: In addition to the eligibility requirements indicated in the Archdiocese of Miami Policy "Creating and Maintaining a Safe Environment for Children and Vulnerable Adults," the selected candidate for this entity must undergo a background screening through the Florida Care Provider Background Screening Clearinghouse and be granted a determination of eligibility as a condition of employment. For more information on the Clearinghouse please visit info.flclearinghouse.com/ .