Registrar

Nazareth University; City of Rochester (NY); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plan

Paid Time Off

Tuition Remission

Professional Development

Wellness Programs

Life Insurance

Employee Assistance Program

Job summary

A leading university in Rochester, NY is seeking a Registrar to provide vision and leadership for the Registration & Records Office. This role focuses on operational excellence and compliance with regulations while enhancing the student experience. The ideal candidate has a Master's degree and at least five years of relevant experience. Benefits include comprehensive health coverage, a retirement plan, and professional development opportunities. Join a community that values diversity and inclusion.

Qualifications

• Master’s degree and five years of progressive higher education experience.
• Three or more years of administrative and managerial experience in a Registrar office.
• Strong knowledge of FERPA regulations.

Responsibilities

• Oversee core services including student records and registration processes.
• Establish and maintain record-keeping policies.
• Ensure compliance with FERPA and other requirements.

Skills

Collaboration

Organizational skills

Communication skills

Technology integration

Policy development

Project management

Information systems

Communication

Education

Master's degree

Tools

Datatel Colleague

Document imaging system

Job description

Nazareth University is seeking a student-centered, collaborative Registrar to provide vision and leadership for our Registration & Records Office across undergraduate and graduate programs. This role drives operational excellence, policy integrity, and continuous improvement in systems and services that directly impact the student experience.

The Registrar also serves as the University’s FERPA Compliance Officer and ensures compliance with academic, regulatory, and accreditation requirements.

What You’ll Do

Lead Registration & Records Operations

• Oversee core services including student records, registration processes, course schedule building and classroom assignment, grades, transcripts, graduation and program evaluation, academic calendar, and catalog production.
• Proactively identify and resolve issues in a timely, professional manner across students, faculty, staff, administration, alumni, and external partners.

Drive Policy, Process, and Student Experience Improvements

• Establish and maintain record-keeping policies and associated procedures, aligned with best practices.
• Oversee daily operations that ensure accurate and secure records management and delivery.
• Lead ongoing business process analysis across the Registration & Records Office and the Academic Resource Center to identify and implement efficiencies and student experience enhancements.
• Chair the Academic Policies and Procedures Committee to develop, review, and revise policies that support student success.

Ensure Compliance

• Ensure compliance with FERPA and other academic, regulatory, and accreditation requirements.
• Manage key processes, including National Student Clearinghouse reporting and course roster verification required for Title IV funding.

Partner on Academic Programs

• Initiate new program creation processes following NYS approval for inclusion in catalogs and updates to associated college systems.
• Ensure academic program details and requirements are clear and accurate to support degree progress.

Manage People and Resources

• Supervise administrative, support, and student staff.
• Develop and maintain the office budget.
• Foster a team-centered, service-minded culture and strong campus partnerships.

Required Qualifications

• Master’s degree and five years of progressive higher education experience, including three or more years of administrative and managerial experience in a Registrar or student services office.
• Proven record of effective collaboration, supervision, policy development and implementation, assessment, and budget management, with a commitment to a team-oriented office culture.
• Knowledge of trends in student services, particularly the use of technology and automation of processes, and the Registrar’s role in supporting the college’s mission.
• Demonstrated experience integrating technology into office procedures and processes, including managing complex student records systems and systems development.
• Strong knowledge of FERPA regulations and the ability to handle confidential information sensitively and appropriately.
• Exceptional organizational skills with the ability to prioritize and manage multiple projects.
• Strong written and verbal communication skills.
• Commitment to fostering a diverse working and learning environment, with a record of advocating for and advancing diversity, equity, and inclusion.

Preferred Qualifications

• Three or more years of progressively responsible experience directly in a Registrar or Student Records office.
• Experience with Datatel Colleagueand a document imaging system.

Why Join Naz?

Great Benefits for Full-Time Positions:

• Health Insurance: Comprehensive medical, dental, and vision coverage.
• Retirement Plan: Employer-matched 403(b) retirement savings plan.
• Paid Time Off: Generous vacation, sick leave, and holidays.
• Tuition Remission: Full tuition coverage for employees and their dependents.
• Professional Development: Opportunities for training and career advancement.
• Wellness Programs: Access to fitness facilities, mental health resources, and wellness programs.
• Life Insurance and Disability Coverage: Employer-provided life insurance and short/long-term disability plans.
• Employee Assistance Program (EAP): Confidential counseling and support services.

EEO Statement

Join Nazareth University, a leading institution in Rochester, NY, with a vibrant community of approximately 1,900 undergraduate and 500 graduate students. We seek dedicated staff members who are committed to supporting student success, community engagement, and championing equity and inclusion. Located just minutes from downtown Rochester, our campus provides a dynamic environment for professional growth, innovation, and collaboration.

At Nazareth, we are committed to equity and inclusion, ensuring equal access to employment opportunities without discrimination. We advocate for an inclusive workplace and welcome applicants from diverse backgrounds, experiences, and perspectives. Our Anti-Discrimination Policy upholds fair treatment based solely on qualifications and merit.

Join us in celebrating diversity, where every individual, regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, veteran status, genetic information, or any other protected status, is valued and respected.