Registrar

Messiah University; Mechanicsburg (Cumberland County); On-site; USD 70,000 - 90,000; Full time

Job summary

Messiah University seeks a strategic Registrar to lead the Office of the Registrar, ensuring accurate student records, transcripts, and degree audits. This role drives registration processes, class scheduling, and policy administration in collaboration with academic leadership.

The ideal candidate has extensive registrar experience in higher education, strong leadership, and expertise with information systems such as Oracle Student Cloud, CourseLeaf, and transcript reading tools.

Qualifications

• Master's degree required; PhD preferred or in progress.
• Experience in higher education registrar functions.
• Strong leadership and policy development capabilities.

Responsibilities

• Oversee maintenance of student academic records and transcripts.
• Lead the registration processes and course scheduling.
• Oversee degree audits and graduation workflows.
• Implement and manage student information systems and software.
• Collaborate with the Provost's Office and IT to ensure compliance and efficiency.

Skills

Leadership

Communication

Team Management

Retention strategies

Education

Master's Degree

PhD

Tools

Oracle

Ellucian

Jenzabar

Job description

Registrar

Mechanicsburg, PA, United States

Description:

The Registrar provides strategic leadership to plan, organize, andmanage all activities associated with student records. TheRegistrar safeguards and manages student records in accordance withthe Family Educational Rights and Privacy Act (FERPA), HigherLearning Education guidelines, and other applicable laws, federalregulations and college policies. The Registrar workscollaboratively with the Provost's Office, Enrollment Management,Student Advising, school deans, department chairs, programdirectors, student success and engagement, institutional researchand the Information Technology departments to help address theneeds of both prospective and current students. As the director ofthe Registrar's Office, the Registrar provides oversight for allaspects of Office activities including catalog and curriculummaintenance, student registration, student credits, transcripts,and degree audits for graduation. The Registrar also assumes a keyleadership role in implementing new software, including atransition to Oracle Student Cloud, CourseLeaf, and transcriptreading software.

Primary Duties

• 1. Oversee the maintenance of student academic records; oversee thepreparation and distribution of grade reports andtranscripts.
• 2. Oversee the registration process; prepare registrationmaterials; oversee the course drop/add process.
• 3. Establish class schedules for fall, spring and summer semesters,in consultation with the Associate Provost, department chairs andprogram coordinators.
• 4. Oversee the scheduling of all credit courses in the appropriatespace each semester.
• 5. Oversee preparation and distribution the Final Exam Schedule forfall and spring semesters.
• 6. Oversee the preparation and distribution of degree audits forgraduation certification. Includes oversight of the maintenance ofthe DegreeWorks program and individual student transactions (e.g.course substitutions and waivers).
• 7. Oversee the preparation of the list of graduates forcommencement; work with the President's Office relative to otheraspects of the commencement exercises.
• 8. Oversee the preparation and distribution of transfer evaluationsfor transfer applicants.
• 9. Oversee evaluation of Advancement Placement, CLEP, ACT-PEP,DSST, International Baccalaureate results and communicate resultsto students.
• 10. Oversee the registrar processes that lead to new studentregistration via the Accepted Student Portal. Coordinate withcampus offices involved in the process.
• 11. Provide oversight for the preparation of the academic sectionsof the college catalogs and the student handbook.
• 12. Provide leadership for the implementation and management oftechnology applications (e.g. student information system, WEBservices functions, online registration, degree audit and facultygrading).
• 13. Support the academic advising process, including preparation ofadvising materials; assist with maintaining the Advising Handbook;work with the Department Chairs in updating major and minorrequirements.
• 14. Oversee all student academic policy petitions, grade changesand requests for changes in final exam schedules.
• 15. In consultation with the Dean of General Education and CommonLearning act on requests for substitutions and waivers of generaleducation requirements.
• 16. Oversee the process for independent and directed study andpracticum requests.
• 17. Oversee the review, approval and processing of requests fortransfer courses and study abroad requests.
• 18. Chair the Academic Appeals Committee.
• 19. Serve on (or recommend a designee to) the Academic Council,Curriculum Committee, the General Education Committee, theAdministrative Computing Committee, Student Retention Team, CrisisPlanning Committee, Utilization Committee, and UndergraduateCurriculum Subcommittee. Serves on ad hoc committees asneeded.
• 20. Serve as the designated school official on matters ofcompliance with the Family Education Rights and Privacy Act(FERPA). Help to ensure campus wide compliance with the regulationsby keeping the campus community informed through workshops, writtencommunication and other means.
• 21. Work with the Associate Provost to develop summer schoolofferings to be distributed during the fall semester; overseepreparation of summer school course registration materials.
• 22. Work with the Office of Institutional Research to complete orprovide the necessary academic data for external agency reports andinternal institutional research studies.
• 23. Provide leadership to ensure continuous process improvementwithin the office. Work with internal staff and ITS staff toautomate processes in the Banner Workflow module, in Oracle StudentCloud, (once launched) and other software applications asappropriate.
• 24. Recommend and/or assist with the development of new or revisedacademic policies.
• 25. Coordinate the Registrar's Office tasks that support theUniversity's partnership with the online consortium, Acadeum.
• 26. Manage and monitor office budgets.
• 27. Oversee Academic Standing processes.
• 28. Carry out special assignments and studies as assigned by theAssociate Provost.

Secondary Duties

• 1. Other duties as assigned

Qualifications

Education Required

Master's Degree

Education Preferred

PhD

Experience Required

Four years of collegiate academic experience, two in a registrar orin enrollment office with minimum of two years of experience indeveloping and implementing policies associated with studentrecords.

Experience Preferred

Experience working with software (e.g. Oracle, Ellucian, Jenzabar,etc.) to support Registrar functions

Skills, Characteristics Required

Demonstrated management skills; experience in using informationtechnology to enhance operations, strong supervisory and teambuilding skills, the ability to communicate effectively, knowledgeof effective theory and practical strategies for studentretention.

Special Working Conditions

N/A

Driving Requirements

N/A

About Us

Messiah University's commitment to diversity and inclusiveexcellence draws inspiration from its mission "to educate men andwomen toward maturity of intellect, character and Christian faithin preparation for lives of service, leadership and reconciliationin church and society." The university has pursued this visionthrough a strategic planning process that encourages diversitythrough employee and student composition, campus climate, and aneducational program that seeks to equip and enable educators andstudents to embrace diversity. Candidates should clearly articulatewhy diversity and inclusive excellence matter to them as persons offaith as well as in their profession. Candidates will speak to howas a potential employee, they will contribute to the advancement ofthis vision through their teaching-learning, research,institutional service, and public engagement.

Job Info

Job Category: Student / Academic Services

Posting Date: 10/07/2026, 03:30 PM

Job Schedule: Full time

Locations: 1 University Ave, Mechanicsburg, PA, 17055,US