Regional Office Administrator & Front Desk Lead

Commonwealth of Pennsylvania; Philadelphia (Philadelphia County); Sur place; USD 48 000 - 58 000; Plein temps

Résumé du poste

The Southeast PA Regional Office Administrator role places you at the heart of operations in the Governor's Philadelphia Regional Office. You will welcome visitors, support daily office functions, and help ensure smooth, professional experiences for staff and constituents.

Working onsite Monday to Friday, you will manage front desk tasks, coordinate meeting space, respond to inquiries, maintain calendars, and support logistics in a dynamic government environment.

Qualifications

• Two years of experience in varied office management or staff work; and bachelor's degree; or any equivalent combination of experience and training.
• Excellent written and verbal communication skills.
• Excellent organization and time management skills.
• Professional experience using Microsoft Office 365 applications, including Outlook, Teams, SharePoint, and Microsoft Bookings.
• Experience managing calendars, coordinating meetings, and supporting operations in an Executive Office environment.
• Ability to perform essential job functions.

Responsabilités

• Front Desk Support: Greet visitors and assist onsite personnel with day-to-day office needs.
• Scheduling: Coordinate hoteling desks, offices, and conference room reservations for staff and guests.
• Inquiry Response: Answer phone and email questions regarding office space use and availability.
• Office Coordination: Maintain office procedures that support smooth and efficient operations.
• Equipment Tracking: Monitor supplies, furniture, appliances, and technology resources; submit service requests through established systems.
• Administrative Support: Manage calendars, coordinate meetings, troubleshoot basic technology issues, and serve as a contact for maintenance, mail, and shipping services.
• Constituent Inquiries: Assist with responding to constituent inquiries by ensuring information is documented, routed appropriately, and addressed with professionalism.

Connaissances

Verbal & written communication

Organization & time management

Interpersonal skills

Calendar management

Meeting coordination

Formation

Bachelor's degree or equivalent

Outils

Microsoft Office 365

Outlook

Teams

SharePoint

Bookings

Description du poste

The Southeast PA Regional Office Administrator role places you at the heart of operations in the Governor's Philadelphia Regional Office. You will welcome visitors, support daily office functions, and help ensure smooth, professional experiences for staff and constituents.

Working onsite Monday to Friday, you will manage front desk tasks, coordinate meeting space, respond to inquiries, maintain calendars, and support logistics in a dynamic government environment.