Office Administrator & Executive Support

GetJobSmart; Philadelphia (Philadelphia County); On-site; USD 38,000 - 51,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Job summary

Pioneer Atlantic Group, a leading financial services company, seeks a meticulous and organized Secretary for its Philadelphia, PA office. This full-time position handles scheduling, travel arrangements, and maintaining office records, while managing correspondence and assisting with event planning.

You will work closely with the management team in a professional, collaborative environment in a Philadelphia setting.

Qualifications

• High school diploma or equivalent.
• Minimum of 2 years in an administrative or secretarial role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage office operations, including scheduling, correspondence, and record-keeping
• Provide administrative support to the management team
• Handle incoming and outgoing calls, emails, and appointments
• Prepare and distribute meeting agendas, minutes, and reports
• Maintain office supplies inventory and order when necessary

Skills

Organizational skills

Communication skills

Time management

Interpersonal skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Pioneer Atlantic Group, a leading financial services company, seeks a meticulous and organized Secretary for its Philadelphia, PA office. This full-time position handles scheduling, travel arrangements, and maintaining office records, while managing correspondence and assisting with event planning.

You will work closely with the management team in a professional, collaborative environment in a Philadelphia setting.