Regional Office Operations Specialist

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 48,000 - 58,000; Full time

Job summary

The Commonwealth of Pennsylvania is seeking a Southeast PA Regional Office Administrator to support daily operations at the Governor’s Philadelphia Regional Office. You will greet visitors, coordinate logistics, and ensure smooth office functioning, serving Pennsylvanians daily.

This role emphasizes strong organization, customer service, and problem-solving, with a focus on coordinating schedules, meetings, and office processes in a dynamic environment.

Qualifications

• Two years of varied office management or staff work experience and a bachelor's degree, or an equivalent combination.
• Excellent written and verbal communication skills.
• Strong organization and time management abilities.

Responsibilities

• Front Desk Support: Greet visitors and assist onsite personnel with day-to-day needs.
• Scheduling: Coordinate hoteling desks, offices, and conference room reservations.
• Inquiry Response: Answer phone and email questions about space use and availability.
• Office Coordination: Maintain procedures supporting smooth operations.
• Equipment Tracking: Monitor supplies and submit service requests as needed.
• Administrative Support: Manage calendars and coordinate meetings in an office environment.
• Constituent Inquiries: Address inquiries professionally and route appropriately.

Skills

Communication

Organization

Interpersonal skills

MS Office 365

Calendar management

Executive office experience

Education

Bachelor's degree

Tools

Microsoft Office 365

Job description

The Commonwealth of Pennsylvania is seeking a Southeast PA Regional Office Administrator to support daily operations at the Governor’s Philadelphia Regional Office. You will greet visitors, coordinate logistics, and ensure smooth office functioning, serving Pennsylvanians daily.

This role emphasizes strong organization, customer service, and problem-solving, with a focus on coordinating schedules, meetings, and office processes in a dynamic environment.