Regional Client Service Director

Administrative Resource Options; Chicago (IL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and life insurance

401(k) with employer match

Paid time off for charity work

Organ donor recognition

Job summary

Administrative Resource Options is looking for a qualified individual to manage office services by developing client relationships and meeting service level agreements. The role encompasses ensuring high standards for operations and employee performance with responsibilities including site inspections and staff training.

The ideal candidate will have 3-5 years of management experience in office settings and strong interpersonal skills to foster positive relationships. There will be some travel involved, as the candidate is expected to oversee multiple sites in various locations.

Qualifications

• Minimum of 3-5 years of office services management experience.
• Ability to perform light to medium lifting (up to 50 lbs).
• Strong working knowledge of Microsoft Office Suite.

Responsibilities

• Develop rapport with clients and deliver performance against service agreements.
• Monitor performance of ARO proprietary software.
• Conduct regular site inspections for safety and cleanliness.

Skills

Customer service orientation

Strong communication skills

Organizational skills

Flexibility and adaptability

Knowledge of Microsoft Office Suite

Job description

Administrative Resource Options (ARO) is a leading international outsourcing firm specializing in office services management. We are a privately held, certified woman owned business and have a presence in 28 states nationwide as well as 4 provinces in Canada. Our services include copy/print, mail and package handling, reception, printer/copier fleet management, and office supply management.

We offer a full complement of employee benefits including medical, dental, life and 401(k) with employer match. We also offer some unique benefits such as paid time off for charity work (Charity Leave) and Donate for Life organ donor recognition. We are celebrating our 25th year in business and planning for continued growth.

ARO is not a temp or staffing agency. This is a Full Time opportunity

Job Description

Develops rapport with clients and delivers performance against contracted service level agreements.

Communicates regularly with Account Managers regarding the management of day to day activities at sites.

Ensures all site monthly billing is complete, accurate and delivered in a timely manner.

Develops and maintains standard operating procedures for sites and proactively develops procedures as service requirements change.

Leads, coaches, and develops management staff and holds management staff accountable for regular training and development of staff.

Monitors the performance of all ARO proprietary software operating for the benefit of the clients’ sites and provides reports as necessary.

In conjunction with Account Managers or Team Leads, updates site User Guide(s) as necessary.

Performs regular site inspections to ensure safety and cleanliness standards are met.

Builds relationships with clients to identify additional or expanded revenue opportunities and makes proposals as required.

Identifies cost reduction opportunities and engages client for implementation of those ideas.

Evaluates the performance of Account Managers and/or other staff as appropriate.

Administers employee performance appraisals and counseling reviews as appropriate.

Handles account/employee relations concerns in conjunction with Account Manager and Human Resources as necessary.

Coordinates coverage for absences ensuring proper staff levels at each site as necessary.

Conducts necessary employment interviews for all levels of staff to make sure that ARO finds the right people for the right job.

Qualifications

Knowledge, Skills and Abilities:

Minimum of 3-5 years of previous Office Services management experience required, preferably in an outsourced environment. Must be flexible, adaptable, diplomatic and customer service oriented. Strong communication and organizational skills required. Working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) required. Some overnight travel as well as day travel required.

Must be able to perform light to medium lifting (up to 50 lbs.) and push wheeled carts and/or dollies. Frequent and long periods of time spent standing and walking.