Regional Administrative Specialist - Bend (On-Site)

SAIF Corporation; Bend (OR); On-site; USD 58,000 - 68,000; Full time

Benefits offered by this job

Health care

Retirement savings plans

Paid time off

Job summary

SAIF Corporation in Bend, Oregon, is seeking a regional administrative specialist to join our on-site team. You will handle documents, scheduling, and frontline support for customers and business partners, working with staff across divisions in a fast-paced environment.

The role emphasizes organization, attention to detail, time management, and customer service, with basic Microsoft Office and SharePoint skills. Travel to Salem may be required and is reimbursed.

Qualifications

• Three or more years’ experience demonstrating ability to maintain system integrity, support department projects, and provide administrative support to a manager or department.
• A high school diploma or equivalent.
• Other combinations of skills and experience may be considered.

Responsibilities

• Apply statute, administrative, or regulatory rule and law to essential functions where applicable.
• Manage onsite operations; including guest reception, phone support, office supplies and coordination of external visits.
• Coordinate mail services in partnership with Corporate Services Department administrative operations.
• Under the direction of Facilities, help maintain a professional workspace environment by reporting issues through established service channels and supporting approved space and furniture processes.
• Communicate with policyholders and other external business partners to gather information in support of various projects.
• Monitor inboxes and route incoming emails to other internal partners.
• Maintain data and documentation integrity by entering and auditing information, generating reports, and producing business materials such as packets and formatted documents, while resolving discrepancies as needed.
• Provide various administrative support to the agency operations team.
• Analyze problems and determine an approach to resolve the situation or develop recommendations for action by supervisor.
• Support cross-functional initiatives by coordinating departmental projects, facilitating interdepartmental activities, and contributing to internal committees such as safety and event committees.
• May coordinate meetings and events, including scheduling, reserving venues, catering, attendee support, and documentation.
• Provide administrative support for fleet operations, including fleet software administration, maintenance coordination activities, and assistance with vehicle reservation processes.
• Provide basic tech support in office, collaborating with IT for troubleshooting and support when needed.
• Update information on intranet sites by entering updates, posting documents, maintaining links, and other maintenance as assigned.
• Maintain department files.
• Explore diverse perspectives and consistently behave sensitively toward differences in cultural norms, expectations, and ways of communicating.
• Work effectively with others who have different perspectives, backgrounds, and/or work styles.

Skills

Time management

Detail oriented

Team collaboration

Customer service

Education

High school diploma

Tools

Microsoft Office

SharePoint

Job description

SAIF Corporation in Bend, Oregon, is seeking a regional administrative specialist to join our on-site team. You will handle documents, scheduling, and frontline support for customers and business partners, working with staff across divisions in a fast-paced environment.

The role emphasizes organization, attention to detail, time management, and customer service, with basic Microsoft Office and SharePoint skills. Travel to Salem may be required and is reimbursed.