Office Operations Specialist (On-Site)

MEI Industrial Solutions; Albany (OR); On-site; USD 36,000 - 48,000; Full time

Job summary

MEI Industrial Solutions in Albany, OR, is seeking an Office Specialist to support daily office and administrative functions across accounts receivable, accounts payable, procurement, and integrations. You will handle mail, deposits, file maintenance, visitor reception, and general office organization to keep operations running smoothly.

The role requires a professional appearance, strong attention to detail, ability to work independently, and proficient Microsoft Office skills.

Qualifications

• High School diploma or equivalent.
• Professional appearance and customer-service demeanor.
• Ability to work independently with minimal supervision.
• Strong attention to detail and data-entry accuracy.
• Proficient in Windows and Microsoft Office; familiarity with D365 a plus.

Responsibilities

• Retrieve and sort mail daily; distribute to departments.
• Prepare, scan, and remotely deposit customer checks and cash receipts.
• Scan and organize incoming mail and files; maintain electronic/physical records.
• Assist with outgoing mail, shipping, and package coordination for Corporate departments.
• Maintain office supply inventory and stock across all offices.
• Greet visitors and direct to appropriate staff.
• Handle confidential information with discretion.
• Support additional administrative tasks as needed.

Skills

High school diploma

Professional appearance

Independent worker

Attention to detail

Communication skills

Microsoft Office

Driver's license

Data entry

Confidential information handling

Education

High School diploma or equivalent

Tools

Windows OS

Microsoft Office Suite

D365

Scanners/Printers

Job description

MEI Industrial Solutions in Albany, OR, is seeking an Office Specialist to support daily office and administrative functions across accounts receivable, accounts payable, procurement, and integrations. You will handle mail, deposits, file maintenance, visitor reception, and general office organization to keep operations running smoothly.

The role requires a professional appearance, strong attention to detail, ability to work independently, and proficient Microsoft Office skills.