Administrative Specialist — On-Site Office Support

Aarigging; Albany (OR); On-site; USD 32,000 - 42,000; Full time

Job summary

MEI is seeking an Office Specialist (On-Site) in Albany, OR to support daily office functions across departments including AR, AP, Procurement, and Integrations. The role involves mail processing, check deposits, file management, and visitor reception.

A strong customer-service attitude and meticulous records are essential. Responsibilities include coordinating shipping, maintaining supplies, greeting guests, and handling confidential information with integrity while supporting overall office

Qualifications

• High School diploma or equivalent preferred.
• Professional appearance and customer-service oriented demeanor.
• Ability to work independently with minimal supervision.
• Ability to follow written and verbal instructions accurately.
• Strong attention to detail and ability to maintain accurate records and data entry.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Professional communication skills and cooperative attitude.
• Ability to handle sensitive information appropriately.
• Proficient in Windows and Microsoft Office applications including Outlook, Word, Excel, PowerPoint; D365 experience preferred.
• Familiarity with standard office equipment and telephone systems.

Responsibilities

• Retrieve mail daily and distribute to departments and personnel.
• Prepare, scan, and remotely deposit customer checks and cash receipts.
• Scan and distribute incoming mail and documentation.
• Assist with outgoing mail, shipping, and package coordination for Corporate departments.
• Maintain office supply inventory and place orders as needed.
• Greet visitors, vendors, and employees and direct them appropriately.
• Create and maintain electronic and physical files and records, including title documentation.
• Maintain cleanliness and organization of office areas.
• Perform photocopying, scanning, filing, and basic administrative tasks.
• Handle sensitive and confidential information appropriately.
• Support additional administrative tasks as assigned.

Skills

Customer service

Independent worker

Attention to detail

Data entry

Microsoft Office

D365 experience

Communication skills

Organizational skills

Education

High School diploma or equivalent

Tools

Outlook

Word

Excel

PowerPoint

D365

Job description

MEI is seeking an Office Specialist (On-Site) in Albany, OR to support daily office functions across departments including AR, AP, Procurement, and Integrations. The role involves mail processing, check deposits, file management, and visitor reception.

A strong customer-service attitude and meticulous records are essential. Responsibilities include coordinating shipping, maintaining supplies, greeting guests, and handling confidential information with integrity while supporting overall office