Regional Administrative Specialist

SAIF Corporation; Bend (OR); On-site; USD 58,000 - 68,000; Full time

Benefits offered by this job

Health care

Retirement savings plans

Paid time off

Job summary

SAIF Corporation in Bend, Oregon, is seeking a regional administrative specialist to join our on-site team. You will handle documents, scheduling, and frontline support for customers and business partners, working with staff across divisions in a fast-paced environment.

The role emphasizes organization, attention to detail, time management, and customer service, with basic Microsoft Office and SharePoint skills. Travel to Salem may be required and is reimbursed.

Qualifications

• Three or more years’ experience demonstrating ability to maintain system integrity, support department projects, and provide administrative support to a manager or department.
• A high school diploma or equivalent.
• Other combinations of skills and experience may be considered.

Responsibilities

• Apply statute, administrative, or regulatory rule and law to essential functions where applicable.
• Manage onsite operations; including guest reception, phone support, office supplies and coordination of external visits.
• Coordinate mail services in partnership with Corporate Services Department administrative operations.
• Under the direction of Facilities, help maintain a professional workspace environment by reporting issues through established service channels and supporting approved space and furniture processes.
• Communicate with policyholders and other external business partners to gather information in support of various projects.
• Monitor inboxes and route incoming emails to other internal partners.
• Maintain data and documentation integrity by entering and auditing information, generating reports, and producing business materials such as packets and formatted documents, while resolving discrepancies as needed.
• Provide various administrative support to the agency operations team.
• Analyze problems and determine an approach to resolve the situation or develop recommendations for action by supervisor.
• Support cross-functional initiatives by coordinating departmental projects, facilitating interdepartmental activities, and contributing to internal committees such as safety and event committees.
• May coordinate meetings and events, including scheduling, reserving venues, catering, attendee support, and documentation.
• Provide administrative support for fleet operations, including fleet software administration, maintenance coordination activities, and assistance with vehicle reservation processes.
• Provide basic tech support in office, collaborating with IT for troubleshooting and support when needed.
• Update information on intranet sites by entering updates, posting documents, maintaining links, and other maintenance as assigned.
• Maintain department files.
• Explore diverse perspectives and consistently behave sensitively toward differences in cultural norms, expectations, and ways of communicating.
• Work effectively with others who have different perspectives, backgrounds, and/or work styles.

Skills

Time management

Detail oriented

Team collaboration

Customer service

Education

High school diploma

Tools

Microsoft Office

SharePoint

Job description

Compensation Grade: 20

SAIF’s Bend office is seeking a friendly face and welcoming voice for their new regional administrative specialist.

SAIF is driven by a vision of making Oregon the safest and healthiest place to work, and as you can imagine that entails a large and diverse team.

For our regional administrative specialists, no two days are the same as they are emersed in a variety of tasks.

They work with a wide range of staff from all divisions as well as our customers — processing documents, scheduling meetings, and providing support to customers and business partners.

In general, the regional administrative specialists job takes someone who’s organized, detail oriented, a team player, has time management skills, and able to juggle multiple tasks. They need a diverse set of skills that includes basic Microsoft Office and SharePoint skills, analysis, and solid customer service.

We are looking to fill this crucial position in our Bend SAIF office. Please note: This is a Monday - Friday on‑site position.

On‑site employees are required to travel to and from SAIF’s office in Bend, Oregon on a regular basis at their own expense. Travel to SAIF's office in Salem, Oregon, may be required and will be reimbursed.

This recruitment will close on Monday, October 26, 2026. If a sufficient number of qualified applications are received this recruitment may close early.

Responsibilities

• Apply statute, administrative, or regulatory rule and law to essential functions where applicable.
• Manage onsite operations; including guest reception, phone support, office supplies and coordination of external visits.
• Coordinate mail services in partnership with Corporate Services Department administrative operations.
• Under the direction of Facilities, help maintain a professional workspace environment by reporting issues through established service channels and supporting approved space and furniture processes.
• Communicate with policyholders and other external business partners to gather information in support of various projects.
• Monitor inboxes and route incoming emails to other internal partners.
• Maintain data and documentation integrity by entering and auditing information, generating reports, and producing business materials such as packets and formatted documents, while resolving discrepancies as needed.
• Provide various administrative support to the agency operations team.
• Analyze problems and determine an approach to resolve the situation or develop recommendations for action by supervisor.
• Support cross-functional initiatives by coordinating departmental projects, facilitating interdepartmental activities, and contributing to internal committees such as safety and event committees.
• May coordinate meetings and events, including scheduling, reserving venues, catering, attendee support, and documentation.
• Provide administrative support for fleet operations, including fleet software administration, maintenance coordination activities, and assistance with vehicle reservation processes.
• Provide basic tech support in office, collaborating with IT for troubleshooting and support when needed.
• Update information on intranet sites by entering updates, posting documents, maintaining links, and other maintenance as assigned.
• Maintain department files.
• Explore diverse perspectives and consistently behave sensitively toward differences in cultural norms, expectations, and ways of communicating.
• Work effectively with others who have different perspectives, backgrounds, and/or work styles.

Qualifications

• Three or more years’ experience demonstrating ability to maintain system integrity, support department projects, and provide administrative support to a manager or department.
• A high school diploma or equivalent.
• Other combinations of skills and experience may be considered.

Compensation and Benefits

Typical hiring range: $57,983 - $68,215.

The pay range for this position is annually based on a full‑time schedule. Actual compensation will be determined using factors such as experience, skills, training, certifications & education.

SAIF provides a wide range of benefits to employees who work at least 20 hours per week, including health care, retirement savings plans, paid time off, and more. For additional information about SAIF's total rewards, visit our website at: Total rewards (saif.com)

Note that eligibility and cost of benefits can vary depending on the number of regularly scheduled hours, and job status such as regular full‑time, regular part‑time, seasonal, or temporary employment.

Full salary range: $51,160 - $85,270.

Veterans: We provide preference to qualifying and disabled veterans. For more information please visit saif.com/veterans.

Company Information

Since 1914, SAIF has been taking care of injured workers, helping people get back to work, and keeping rates low by focusing on workplace safety. Together with our partners, we strive to make Oregon the safest and healthiest place to work.

For questions related to this job, please reach out to us at [e-mail].

SAIF is an Equal Opportunity Employer that values diversity in its workplace. We're glad you're thinking of becoming part of the SAIF team.

SAIF participates in E‑Verify and is an EEO employer and all applicants have rights under state and federal employment laws.

If you have questions or are a person with a disability and need assistance, feel free to contact us at [e-mail] or 503.373.8040.