Regional Administrative & Operations Lead

EMC Insurance; Jackson (MS); On-site; USD 51,000 - 78,000; Full time

Job summary

EMC Insurance in Jackson, MS seeks an Administrative Coordinator to serve as the operational backbone of the regional office. You will coordinate meetings, events, budgets, and reports, acting as a liaison for facilities, IT, fleet, and safety operations to ensure smooth daily functions.

Requirements include a high school diploma and at least three years of administrative experience, with strong MS Office skills and the ability to manage multiple tasks with confidentiality.

Qualifications

• High school diploma or equivalent.
• Minimum 3 years of administrative experience.
• Strong computer skills including MS Office (Word, Excel, PowerPoint).
• Ability to coordinate multiple tasks with attention to detail and deadlines.
• Local residency within 50 miles of Jackson, MS office.

Responsibilities

• Provide administrative support to regional leadership, including correspondence, presentations, communications, and reporting.
• Coordinate meetings, training sessions, travel arrangements, agendas, and meeting notes.
• Plan and support regional and company events, including employee wellness initiatives.
• Monitor shared email accounts, distribute communications, and manage mail services.
• Maintain databases, mailing lists, business reports, contract records, and compliance tracking.
• Support new hire onboarding, office communications, budget planning, and expense tracking.
• Process invoices, code accounts payable transactions, and submit expenses for reimbursement.
• Order office supplies, manage inventory, and support purchasing and leasing activities.
• Oversee day-to-day office operations, facilities maintenance, furniture/equipment repairs, and office remodeling projects.
• Serve as the regional IT liaison by coordinating technology support, troubleshooting equipment issues, managing system access, and partnering with Corporate IT and vendors.
• Manage the regional fleet, including vehicle maintenance, inspections, usage tracking, and expense reporting.
• Coordinate building security, emergency preparedness, safety programs, workers’ compensation administration, and regulatory compliance.

Skills

MS Office

Communication skills

Organizational skills

Confidentiality

Basic bookkeeping

Education

High school diploma or equivalency

Three years of administrative work or related experience

Job description

EMC Insurance in Jackson, MS seeks an Administrative Coordinator to serve as the operational backbone of the regional office. You will coordinate meetings, events, budgets, and reports, acting as a liaison for facilities, IT, fleet, and safety operations to ensure smooth daily functions.

Requirements include a high school diploma and at least three years of administrative experience, with strong MS Office skills and the ability to manage multiple tasks with confidentiality.