Administrative Coordinator

EMC Insurance; Jackson (MS); On-site; USD 51,000 - 78,000; Full time

Job summary

EMC Insurance in Jackson, MS seeks an Administrative Coordinator to serve as the operational backbone of the regional office. You will coordinate meetings, events, budgets, and reports, acting as a liaison for facilities, IT, fleet, and safety operations to ensure smooth daily functions.

Requirements include a high school diploma and at least three years of administrative experience, with strong MS Office skills and the ability to manage multiple tasks with confidentiality.

Qualifications

• High school diploma or equivalent.
• Minimum 3 years of administrative experience.
• Strong computer skills including MS Office (Word, Excel, PowerPoint).
• Ability to coordinate multiple tasks with attention to detail and deadlines.
• Local residency within 50 miles of Jackson, MS office.

Responsibilities

• Provide administrative support to regional leadership, including correspondence, presentations, communications, and reporting.
• Coordinate meetings, training sessions, travel arrangements, agendas, and meeting notes.
• Plan and support regional and company events, including employee wellness initiatives.
• Monitor shared email accounts, distribute communications, and manage mail services.
• Maintain databases, mailing lists, business reports, contract records, and compliance tracking.
• Support new hire onboarding, office communications, budget planning, and expense tracking.
• Process invoices, code accounts payable transactions, and submit expenses for reimbursement.
• Order office supplies, manage inventory, and support purchasing and leasing activities.
• Oversee day-to-day office operations, facilities maintenance, furniture/equipment repairs, and office remodeling projects.
• Serve as the regional IT liaison by coordinating technology support, troubleshooting equipment issues, managing system access, and partnering with Corporate IT and vendors.
• Manage the regional fleet, including vehicle maintenance, inspections, usage tracking, and expense reporting.
• Coordinate building security, emergency preparedness, safety programs, workers’ compensation administration, and regulatory compliance.

Skills

MS Office

Communication skills

Organizational skills

Confidentiality

Basic bookkeeping

Education

High school diploma or equivalency

Three years of administrative work or related experience

Job description

At EMC, we’re all about working together to make an impact. As part of our team, you’ll have the opportunity to grow, contribute, and gain experience that matters. We strive to be caring leaders, close partners, and responsive experts—always supporting each other to do our best work. Join us, and let’s improve lives together.

**To be considered, candidate must reside within 50 miles of the Jackson, MS office**

As an Administrative Coordinator, you will serve as the operational backbone of the regional office, partnering closely with leadership to ensure daily business functions run smoothly and efficiently. You’ll coordinate meetings, events, communications, reporting, budgeting, and administrative activities while acting as a key liaison for facilities, technology, fleet, and safety operations. In this role, you’ll make a direct impact by creating a productive workplace environment, supporting employees and leaders, resolving office and technology issues, managing vendor relationships, and driving the processes that keep the region operating effectively. Success comes from strong organization, attention to detail, customer service, and the ability to collaborate across teams to deliver exceptional support.

Essential Functions :

• Provide administrative support to regional leadership, including correspondence, presentations, communications, and reporting.
• Coordinate meetings, training sessions, travel arrangements, agendas, and meeting notes.
• Plan and support regional and company events, including employee wellness initiatives.
• Monitor shared email accounts, distribute communications, and manage mail services.
• Maintain databases, mailing lists, business reports, contract records, and compliance tracking.
• Support new hire onboarding, office communications, budget planning, and expense tracking.
• Process invoices, code accounts payable transactions, and submit expenses for reimbursement.
• Order office supplies, manage inventory, and support purchasing and leasing activities.
• Oversee day-to-day office operations, facilities maintenance, furniture/equipment repairs, and office remodeling projects.
• Serve as the regional IT liaison by coordinating technology support, troubleshooting equipment issues, managing system access, and partnering with Corporate IT and vendors.
• Manage the regional fleet, including vehicle maintenance, inspections, usage tracking, and expense reporting.
• Coordinate building security, emergency preparedness, safety programs, workers’ compensation administration, and regulatory compliance.

Education & Experience:

• High school diploma or equivalency
• Three years of administrative work or related experience

Knowledge, Skills & Abilities :

• Strong computer skills, including knowledge of Microsoft Office Suite, including Word, Excel and PowerPoint
• Good math aptitude and basic accounting/bookkeeping skills
• Excellent verbal and written communication skills
• Strong organizational and multi-tasking skills with the ability to meet deadlines
• Strong human relations and customer service skills
• Ability to maintain a high level of confidentiality
• Basic knowledge of the property and casualty industry preferred
• Local driving; a valid driver’s license with an acceptable motor vehicle report per company standards required if driving

The hiring salary range for this position will vary based on geographic location, falling within either of the following:

$51,201 - $70,730 or $56,581 - $77,796

A hiring range represents a subset of the full salary range.The actual salary will depend on several factors, includingrelevant education, skills, and experience of an applicant, geographic location, and business needs.

For information relating to the benefits EMC Team Members receive as part of a comprehensive rewards package, please visit www.emcins.com/careers.

Our employment practices are in accordance with the laws that prohibit discrimination due to race, color, creed, sex, sexual orientation, gender identity, genetic information, religion, age, national origin or ancestry, physical or mental disability, medical condition, veteran status, active military status, citizenship status, marital status or any other consideration made unlawful by federal, state, or local laws.

_ All of our locations are tobacco free including in company vehicles. _