Regional Administrative & Operations Coordinator

EMC Insurance Companies; Jackson (MS); On-site; USD 51,000 - 71,000; Full time

Job summary

EMC Insurance Companies is seeking an Administrative Coordinator to serve as the operational backbone of the Jackson, MS regional office. You will coordinate meetings, events, communications, budgeting, and administrative activities while partnering with leadership to ensure smooth daily operations.

The role requires strong organization, attention to detail, customer service, and the ability to collaborate across teams.

Qualifications

• High school diploma or GED required.
• Three years of administrative work or related experience.

Responsibilities

• Provide administrative support to regional leadership, including correspondence, presentations, communications, and reporting.
• Coordinate meetings, training sessions, travel arrangements, agendas, and meeting notes.
• Plan and support regional and company events, including employee wellness initiatives.
• Monitor shared email accounts, distribute communications, and manage mail services.
• Maintain databases, mailing lists, business reports, contract records, and compliance tracking.
• Support new hire onboarding, office communications, budget planning, and expense tracking.
• Process invoices, code accounts payable transactions, and submit expenses for reimbursement.
• Order office supplies, manage inventory, and support purchasing and leasing activities.
• Oversee day-to-day office operations, facilities maintenance, furniture/equipment repairs, and office remodeling projects.
• Serve as the regional IT liaison by coordinating technology support, troubleshooting equipment issues, managing system access, and partnering with Corporate IT and vendors.
• Manage the regional fleet, including vehicle maintenance, inspections, usage tracking, and expense reporting.
• Coordinate building security, emergency preparedness, safety programs, workers' compensation administration, and regulatory compliance.

Education

High school diploma or GED

Tools

Microsoft Office Suite

Excel

Word

PowerPoint

Job description

EMC Insurance Companies is seeking an Administrative Coordinator to serve as the operational backbone of the Jackson, MS regional office. You will coordinate meetings, events, communications, budgeting, and administrative activities while partnering with leadership to ensure smooth daily operations.

The role requires strong organization, attention to detail, customer service, and the ability to collaborate across teams.