Regional Facilities & Operations Coordinator

EMCOR Group, Inc.; Cincinnati (OH); Hybrid; USD 55,000 - 75,000; Full time

Job summary

EMCOR Group, Inc. is seeking a Regional Coordinator to support the Regional Manager and Facility Managers across a designated region. You will oversee work orders, ensure timely updates in CMMS, and maintain service levels to meet client expectations.

The role demands strong communication, follow-up, and coordination with technicians, subcontractors, and client staff. A HS diploma and 3–5 years admin experience in an industrial setting are preferred, with emphasis on accuracy and proactive

Qualifications

• 3–5 years administrative experience, prior experience in an industrial environment desirable.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and CMMS platforms.
• Ability to read and interpret documents and write routine reports.

Responsibilities

• Serve as main contact for client escalations and ensure timely resolution.
• Manage work orders from inception to completion in CMMS.
• Ensure in-house and 3rd party technicians meet performance targets.
• Coordinate with Subcontractors for dispatch, scheduling, and service escalations.
• Support regional managers to ensure routine services meet contractual requirements.

Skills

Excel

CMMS platforms

Communication

English

Office Suite

Education

High School Diploma

Tools

CMMS platforms

Pivot tables in Excel

MS Office

Job description

About Us

From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance.

Job Summary

The Regional Coordinator will support the Regional Manager and the Facility Managers, overseeing a dedicated region of the Kimberly-Clark account portfolio. The Regional Coordinator will be an excellent communicator and have exceptional follow-up capabilities, to support the day-to-day facility operations and maintenance, and to ensure performance against client expectations. This position is responsible for coordination within the assigned region, including, but not limited to: managing work order completion; providing client follow-up; and performing against assigned targets. The ideal candidate will efficiently coordinate with EFS technicians and subcontractors, and work with client colleagues within the region.

Essential Duties & Responsibilities

Serve as the main point of contact for client escalations and ensure timely resolution to requests

Manage any and all work orders, including emergency service requests, from inception through to completion, in CMMS platform

Ensure both in-house and 3rd party technicians supporting the account are achieving assigned performance targets

Support, as needed:

- Subcontractor dispatch

- Subcontractor scheduling

- Service escalations

- Payment-related inquiries

Support Regional Manager and support staff in ensuring routine services meet contractual requirements including but not limited to repair & maintenance, landscaping, snow removal, and janitorial service

Coordinate with Procurement Specialist for parts and equipment needed to perform services

With support of the Regional Manager, review and approve all work which exceeds predefined thresholds

Communicate/escalate with appropriate parties (RM, FMs, local client, service providers, etc.) as needed

Review and develop necessary corrective action plans related to Customer Satisfaction reports completed by client. Ensure appropriate resolution to problems identified during facility inspections.

Cultivate and maintain a positive working relationship with client representatives (EFS or K-C) and service providers

Other duties as assigned

Qualifications

Education (HS Diploma, Under/Graduate Degree, etc.)

High School Diploma or equivalent

Business Experience (prior years’ work/related experience)

3-5 years administrative experience, previous experience in an industrial environment desirable

Licenses/Certifications

Valid driver’s license

Computer Skills

Extensive experience using Microsoft Office, including proficiency in Excel (formulas, pivot tables, etc.), Word, and PowerPoint. Familiarity with CMMS platforms.

Language Skills

English

Written and Oral Communication Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

Geographic Disclosure

#EFS