Regional Admin & Operations Specialist (Hybrid)

Kappaalphapsi1911; Ann Arbor, Northern (MI, KY); Hybrid; USD 42,000 - 52,000; Full time

Job summary

The University of Michigan in Ann Arbor is seeking an Administrative Assistant to support the North Campus Region and the Gerald Ford Library service level agreement. FBI clearance will be required because the library is a federal government building.

You will handle timekeeping, invoicing, scheduling, and general office duties, with hybrid work options at the department's discretion. Strong MS Office skills and attention to detail are essential for daily operations.

Qualifications

• High School diploma or equivalent; minimum two years administrative office experience.
• Proficiency in MS Office, especially Word and Excel.
• Excellent written and verbal communication skills.
• Ability to multi-task, prioritize, and work under pressure.
• Must be able to fulfill requirements to drive a University vehicle.

Responsibilities

• Enter leave, on-call & overtime time cards; verify daily time cards and attendance.
• Review daily assignments and log sheets; order materials and office supplies.
• Prepare invoices and journal entries; correspond with vendors on billing issues.
• Schedule meetings; maintain department mail; post overtime charts weekly.
• Capture minutes for meetings and distribute to participants.
• Maintain regional calendars, vehicle lists, and keys; support overtime polling and reporting.
• Generate reports and provide miscellaneous administrative support as needed.

Skills

MS Office (Word, Excel)

Verbal & written communication

Time management

Detail-oriented

Education

High school diploma

2+ years administrative office experience

Associates Degree (desired)

Tools

AiM/FMS or Maximo

Google Workspace

PeopleSoft / M-Pathways

Casper & Concur

Job description

The University of Michigan in Ann Arbor is seeking an Administrative Assistant to support the North Campus Region and the Gerald Ford Library service level agreement. FBI clearance will be required because the library is a federal government building.

You will handle timekeeping, invoicing, scheduling, and general office duties, with hybrid work options at the department's discretion. Strong MS Office skills and attention to detail are essential for daily operations.