Hybrid Administrative Coordinator: Streamline Ops & Meetings

Giftoflifemichigan; Ann Arbor (MI); Hybrid; USD 64,471,680 - 68,769,792; Full time

Job summary

Gift of Life Michigan is seeking an Administrative Coordinator to support the department leadership in Ann Arbor. The role emphasizes calendar management, travel arrangements, expense reporting, and coordinating meetings, with strong emphasis on accuracy and confidentiality.

The successful candidate will handle data entry, filing, supply orders, and provide coverage for administrative staff, while contributing to training materials and process improvements in a fast-paced healthcare environment.

Qualifications

• High school diploma or equivalent with two years prior administration and/or office work experience.
• Associate degree preferred.
• Healthcare/ transplant or organ/tissue procurement experience preferred.

Responsibilities

• Provide administrative support to ensure efficient operation of the assigned department.
• Manage calendars, meetings, expense reports, travel arrangements for the department director.
• Coordinate and record meeting minutes.
• Support software programs, AV equipment, and office systems.
• Perform data entry and maintain department databases or filing systems.
• Coordinate supply orders and provide coverage for administrative staff as needed.
• Assist with training materials and staff training when requested.
• Perform other duties as assigned.

Skills

Microsoft Office

Outlook

Teams

Organization

Communication

Problem-solving

Education

Associate degree

Job description

Gift of Life Michigan is seeking an Administrative Coordinator to support the department leadership in Ann Arbor. The role emphasizes calendar management, travel arrangements, expense reporting, and coordinating meetings, with strong emphasis on accuracy and confidentiality.

The successful candidate will handle data entry, filing, supply orders, and provide coverage for administrative staff, while contributing to training materials and process improvements in a fast-paced healthcare environment.