Hybrid Regional Admin Assistant – Facilities & Operations

Gamma Phi Omega International; Ann Arbor (MI); Hybrid; USD 38,000 - 48,000; Full time

Job summary

University of Michigan is seeking an Administrative Assistant for the North Campus Region within Facilities & Operations. The role supports the Gerald Ford Library service level agreement and requires FBI clearance due to the federal government building.

Responsibilities include time card processing, material ordering, invoices, meeting coordination, minutes, and regional reporting. The position offers hybrid work arrangements and requires the ability to drive University vehicles.

Qualifications

• High School diploma or equivalent.
• Minimum two years administrative office experience.
• Proficiency in MS Office, specifically Word and Excel.
• Excellent written and verbal communication skills.
• Ability to exercise independent judgement and employ basic reasoning.

Responsibilities

• Enter all leave, on-call & overtime time cards for staff; verify daily time cards and attendance.
• Review daily assignments and log sheets; order materials and office supplies.
• Prepare invoices and journal entries; correspond with vendors on billing issues.
• Distribute department mail; schedule meetings and maintain calendars.
• Capture minutes for meetings and distribute to participants.
• Maintain Region metrics board and key cabinets; issue and return keys.
• Provide support to Regions; run reports and additional tasks as needed.

Skills

MS Office

Word

Excel

Verbal communication

Written communication

Multi-tasking

Independent judgment

Education

High School Diploma

Tools

AiM/FMS

Maximo

Casper

Concur

Google Mail/Calendar

Google Drive

PeopleSoft / M-Pathways

Job description

University of Michigan is seeking an Administrative Assistant for the North Campus Region within Facilities & Operations. The role supports the Gerald Ford Library service level agreement and requires FBI clearance due to the federal government building.

Responsibilities include time card processing, material ordering, invoices, meeting coordination, minutes, and regional reporting. The position offers hybrid work arrangements and requires the ability to drive University vehicles.