Refinery Document Control Specialist for Multi-Asset Projects

Hunt, Guillot & Associates LLC; Shreveport (LA); On-site; USD 65,000 - 90,000; Full time

Job summary

Hunt, Guillot & Associates LLC in Shreveport, Louisiana is seeking a Document Control Specialist to manage and control refinery project, engineering, maintenance, and operational documentation across three assets. You will ensure accurate tracking, approval, distribution, and archival of documents per standards and regulatory requirements.

The role serves as a liaison between Engineering, Operations, Maintenance, Construction, Procurement, Project Controls, and contractor organizations

Qualifications

• 3–7 years of document control experience in refinery, petrochemical, industrial, construction, or capital project environments.
• Proficiency with document management systems (Aconex, SharePoint, OpenText, Procore, EDMS, Documentum).
• Advanced Microsoft Office skills, including Excel, Word, and PowerPoint.

Responsibilities

• Administer document control processes for capital projects, turnarounds, maintenance programs, and engineering initiatives across three refinery assets
• Maintain document numbering, revision control, transmittals, workflows, and approval processes
• Manage receipt, review, tracking, distribution, and storage of technical and commercial documentation
• Control engineering drawings, P&IDs, plot plans, specifications, calculations, vendor data, and construction packages
• Coordinate document reviews between engineering disciplines, operations personnel, and project teams
• Support Management of Change (MOC) documentation activities
• Track deliverables from contractors, engineering firms, and vendors, and coordinate turnover and closeout documentation
• Ensure compliance with company policies, refinery procedures, and regulatory record retention requirements
• Maintain document management systems, manage user access, and provide training to personnel
• Generate reporting on document turnaround times, approval cycles, and deliverable status
• Coordinate document submissions from engineering contractors, suppliers, and construction firms

Skills

Document control

Regulatory compliance

Cross-functional coordination

Education

Associate's or Bachelor's degree in Business Administration, Information Management, Engineering Technology, Construction Management, or related field

Tools

Aconex

SharePoint

OpenText

Procore

EDMS

Documentum

Job description

Hunt, Guillot & Associates LLC in Shreveport, Louisiana is seeking a Document Control Specialist to manage and control refinery project, engineering, maintenance, and operational documentation across three assets. You will ensure accurate tracking, approval, distribution, and archival of documents per standards and regulatory requirements.

The role serves as a liaison between Engineering, Operations, Maintenance, Construction, Procurement, Project Controls, and contractor organizations