Document Control Specialist

Core Group; Houston (TX); On-site; USD 39,000 - 55,000; Full time

Job summary

Core Group in Houston, TX seeks a Document Control Specialist on a 2 year contract to manage engineering and project documentation. You will handle document lifecycle, ensure accuracy and compliance, and distribute records across multiple capital projects.

The ideal candidate has 3+ years in document control within oil and gas or EPC environments, with strong MS Office skills and experience in revision management and records retention.

Qualifications

• 3+ years of document control experience.
• Experience supporting engineering and capital projects.
• Proficiency with Manual document management.
• Strong understanding of document control principles, revision management, and records retention.
• Advanced proficiency in Microsoft Office, particularly Excel, Outlook, and Word.

Responsibilities

• Manage, track, and maintain engineering, construction, and project documentation using the DMS.
• Process incoming and outgoing documents, including transmittals, drawings, specs, procedures, and vendor docs.
• Ensure documents meet standards, naming conventions, revision controls, and retention policies.
• Coordinate with engineering, project management, procurement, and field teams for timely reviews and approvals.
• Maintain document registers and generate status reports for project teams.
• Perform quality checks for accuracy, completeness, and version control.
• Archive project docs after completion per requirements.
• Support audits with documentation and history maintenance.
• Assist with continuous improvement of document control processes.

Skills

Document control

DMS proficiency

MS Office

Excel

Outlook

Word

Attention to detail

Communication

Time management

Education

High school diploma or GED

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Excel

Outlook

Word

Document management system (DMS)

Job description

Job Title: Document Control Specialist (2 year Contract)

Location: Houston, TX

Position Type: Contract

Position Summary

Our client, a leading midstream oil and gas company, is seeking a Document Control Specialist to join their Houston office on a contract basis. This individual will be responsible for managing engineering and project documentation throughout the document lifecycle, ensuring accuracy, compliance, and timely distribution across multiple capital projects. The ideal candidate has experience supporting EPC or owner-operator environments and is highly organized with exceptional attention to detail.

Key Responsibilities

• Manage, track, and maintain engineering, construction, and project documentation using the company's document management system (DMS).
• Process incoming and outgoing documents, including transmittals, drawings, specifications, procedures, and vendor documentation.
• Ensure all documents comply with company standards, naming conventions, revision controls, and retention policies.
• Coordinate with engineering, project management, procurement, and field teams to facilitate timely document reviews and approvals.
• Maintain document registers and generate status reports for project teams.
• Perform quality checks to ensure document accuracy, completeness, and version control.
• Archive project documentation upon completion in accordance with company and regulatory requirements.
• Support audits by providing documentation and maintaining accurate document histories.
• Assist with continuous improvement of document control processes and procedures.

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree preferred.
• 3+ years of document control experience, within the oil & gas, pipeline, EPC, or industrial construction industries.
• Experience supporting engineering and capital projects.
• Proficiency with Manuel document management
• Strong understanding of document control principles, revision management, and records retention.
• Advanced proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Excellent organizational, communication, and time management skills.
• Ability to manage multiple priorities in a fast-paced project environment.

Preferred Qualifications

• Experience supporting midstream pipeline, terminal, compressor station, or facility projects.
• Familiarity with engineering drawings, P&IDs, isometrics, and technical documentation.
• Knowledge of industry standards and project lifecycle documentation.

Why Join?

• Opportunity to support high-profile midstream infrastructure projects.
• Collaborative project environment with experienced engineering and construction teams.
• Competitive hourly compensation.
• Contract position with potential for extension based on project needs.