Document Controls

Hunt, Guillot & Associates LLC; Shreveport (LA); On-site; USD 65,000 - 90,000; Full time

Job summary

Hunt, Guillot & Associates LLC in Shreveport, Louisiana is seeking a Document Control Specialist to manage and control refinery project, engineering, maintenance, and operational documentation across three assets. You will ensure accurate tracking, approval, distribution, and archival of documents per standards and regulatory requirements.

The role serves as a liaison between Engineering, Operations, Maintenance, Construction, Procurement, Project Controls, and contractor organizations

Qualifications

• 3–7 years of document control experience in refinery, petrochemical, industrial, construction, or capital project environments.
• Proficiency with document management systems (Aconex, SharePoint, OpenText, Procore, EDMS, Documentum).
• Advanced Microsoft Office skills, including Excel, Word, and PowerPoint.

Responsibilities

• Administer document control processes for capital projects, turnarounds, maintenance programs, and engineering initiatives across three refinery assets
• Maintain document numbering, revision control, transmittals, workflows, and approval processes
• Manage receipt, review, tracking, distribution, and storage of technical and commercial documentation
• Control engineering drawings, P&IDs, plot plans, specifications, calculations, vendor data, and construction packages
• Coordinate document reviews between engineering disciplines, operations personnel, and project teams
• Support Management of Change (MOC) documentation activities
• Track deliverables from contractors, engineering firms, and vendors, and coordinate turnover and closeout documentation
• Ensure compliance with company policies, refinery procedures, and regulatory record retention requirements
• Maintain document management systems, manage user access, and provide training to personnel
• Generate reporting on document turnaround times, approval cycles, and deliverable status
• Coordinate document submissions from engineering contractors, suppliers, and construction firms

Skills

Document control

Regulatory compliance

Cross-functional coordination

Education

Associate's or Bachelor's degree in Business Administration, Information Management, Engineering Technology, Construction Management, or related field

Tools

Aconex

SharePoint

OpenText

Procore

EDMS

Documentum

Job description

Shreveport , Louisiana Contract Aug 18, 2026

HGA is seeking a Document Control Specialist to manage, maintain, and control refinery project, engineering, maintenance, and operational documentation across three refinery assets in Shreveport, Louisiana. This role ensures all project and asset records are accurately tracked, reviewed, approved, distributed, and archived in accordance with company standards and regulatory requirements, serving as a key liaison between Engineering, Operations, Maintenance, Construction, Procurement, Project Controls, and contractor organizations.

Key Responsibilities

Administer document control processes for capital projects, turnarounds, maintenance programs, and engineering initiatives across three refinery assets

Maintain document numbering, revision control, transmittals, workflows, and approval processes

Manage receipt, review, tracking, distribution, and storage of technical and commercial documentation

Control engineering drawings, P&IDs, plot plans, specifications, calculations, vendor data, and construction packages

Coordinate document reviews between engineering disciplines, operations personnel, and project teams

Support Management of Change (MOC) documentation activities

Track deliverables from contractors, engineering firms, and vendors, and coordinate turnover and closeout documentation

Ensure compliance with company policies, refinery procedures, and regulatory record retention requirements

Maintain document management systems, manage user access, and provide training to personnel

Generate reporting on document turnaround times, approval cycles, and deliverable status

Coordinate document submissions from engineering contractors, suppliers, and construction firms

Required Qualifications

Associate's or Bachelor's degree in Business Administration, Information Management, Engineering Technology, Construction Management, or a related field

3-7 years of document control experience in refinery, petrochemical, industrial, construction, or capital project environments

Experience supporting capital projects, maintenance programs, or turnarounds

Proficiency with document management systems (Aconex, SharePoint, OpenText, Procore, EDMS, Documentum, or similar)

Advanced Microsoft Office skills, including Excel, Word, PowerPoint, and SharePoint

Preferred Qualifications

Experience supporting multiple refinery or petrochemical assets

Knowledge of engineering documentation and drawing control standards

Familiarity with Management of Change (MOC) processes

Experience working with EPC contractors and project delivery teams

Understanding of refinery regulatory and compliance requirements

Equal Opportunity Employer/Veterans/Disabled

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