Recruiting Coordinator

Mirantis; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

Mirantis is seeking a Recruiting Coordinator to support our fast-paced talent team. You will own complex interview logistics, time-zone coordination across the Americas and EMEA, and proactive candidate communication to keep recruiters focused on closing top talent.

You’ll maintain clean data in SmartRecruiters, coordinate multi-interviewer loops, live coding setups, and post-interview feedback to sustain pipeline momentum. 3+ years in tech recruiting coordination preferred.

Qualifications

• 3+ years in a recruiting coordination role within tech or software environments
• Experience coordinating complex interview loops and multi-interviewer sessions
• Strong calendar coordination across global time zones (Americas, EMEA) and virtual interview setup

Responsibilities

• Own complex interview logistics and candidate communication.
• Map out calendars across global teams to schedule interviews quickly and smoothly.
• Maintain post-interview scorecards and feedback to keep momentum.
• Keep data in the ATS clean and accessible for recruiters and hiring managers.

Skills

Interview logistics

Time-zone management

Candidate communication

Pipeline momentum

ATS data management

Attention to detail

Tools

SmartRecruiters

Calendar tools

AI assistants

Job description

• Our senior recruiters move fast to land world-class engineering talent, and they need a sharp, dependable, and proactive Recruiting Coordinator to keep up the pace right alongside them
• Think of this role as the trusted operational copilot for our talent team. You will step in as the reliable anchor - taking ownership of complex interview logistics, time-zone puzzle-solving, and candidate communication so our recruiters can stay focused on building relationships and closing top talent
• You bring a thoughtful, organized, and reassuring presence to a fast-moving hiring pipeline
• Keep Up the Pace: Partner closely with fast-moving senior recruiters to manage pipeline momentum, processing applicants, taking multi-interviewer loops, live coding setups, and executive panels off their plates
• Master the Time Zones: Effortlessly map out complex calendars across global engineering teams (Americas, EMEA) so interviews happen quickly and seamlessly
• Deliver Warm Candidate Care: Act as a helpful, reassuring guide for candidates—providing clear prep packages, setting up virtual interview rooms, and keeping them informed every step of the way
• Maintain Pipeline Momentum: Gently keep hiring teams on track with post-interview scorecards, helping maintain high feedback speed without creating unnecessary friction
• Keep Systems Clean & Simple: Maintain clear, organized data in our ATS (SmartRecruiters), making it effortless for recruiters and hiring managers to see candidate progress at a glance

Comfortable with Modern Tech Stacks: Hands-on experience with modern ATS platforms, calendar tools and AI assistantsSmart & Intuitive: You anticipate what recruiters and hiring managers need before calendar bottlenecks even happenWarm & Clear Communicator: You communicate with genuine care and clarity, whether updating a candidate or sending a quick sync to a busy Engineering DirectorAttentive to Details: You naturally double-check time zones, interview links, and schedule details so everything runs smoothly on the first tryExperienced in Tech Hiring: 3+ years in a recruiting coordination role within software, cloud infrastructure, or tech search environments