Recruiting Coordinator (Contract)

B Capital; Palo Alto (CA); Hybrid; USD 83,200 - 89,440; Full time

Job summary

B Capital is looking for a dynamic Recruiting Coordinator to scale our hiring engine in a fast-paced startup setting. You will own the candidate experience from first touch to final decision and keep interview workflows moving across calendars and time zones.

In this hybrid role, you will work in-office in Palo Alto M/W/F, 40 hours per week, at an hourly rate of $40–$43. You’ll partner with recruiters and hiring managers to bring clarity to ambiguity and improve processes as the team grows.

Qualifications

• 1–3 years of experience in recruiting coordination or high-volume scheduling.
• Comfort operating in ambiguity and taking initiative.
• Strong organizational and multi-tasking capabilities.
• Excellent verbal and written communication skills.

Responsibilities

• Own the end-to-end candidate experience from first touch to final decision.
• Coordinate and schedule interviews across calendars and time zones.
• Partner with recruiters, interviewers, and hiring managers to streamline processes.
• Operate independently in ambiguity and create structure where needed.
• Drive projects to improve recruiting processes as the team grows.
• Manage logistics and ad-hoc recruiting support with accuracy and urgency.
• Elevate both candidate and stakeholder experiences.

Skills

Recruiting coordination

Interview scheduling

Communication

Attention to detail

Project management

Ambiguity tolerance

Tools

Ashby ATS

Job description

We\'re looking for a dynamic, highly organized Recruiting Coordinator to help us scale our team without ever compromising on experience. This is a high-velocity role at the heart of our hiring engine. You\'ll keep dozens of moving parts in sync, bring order to ambiguity, and make every candidate and hiring partner feel like they\'re our only priority. If you thrive when the path isn\'t fully mapped out, move fast without dropping details, and genuinely care about how people are treated, you\'ll do great here.

Contract Details:
Rate: $40 - $43 per hour
Hours: 40 hours per week
Hybrid work schedule: In-office M/W/F

What You\'ll Do

• Own the end-to-end candidate experience, making every interaction from first touch to final decision, feel seamless, human, and high-touch

• Coordinate and schedule interviews across complex calendars, time zones, and competing priorities, keeping things moving at speed

• Serve as a trusted partner to recruiters, interviewers, and hiring managers, anticipating needs, communicating proactively, and making their jobs easier

• Operate independently in ambiguity: spot gaps, make judgment calls, and create structure where none exists yet

• Identify, initiate, and drive projects that improve and scale our recruiting processes as the team grows

• Manage logistics, administrative tasks, and ad-hoc recruiting support with accuracy and urgency

• Continuously look for ways to raise the bar on both the external candidate experience and the internal stakeholder experience

What You Bring

• 1-3 years of experience as either a Recruiting Coordinator, Administrative Assistant, or any adjacent role dealing with high volume scheduling

• Comfort operating in ambiguity. You take initiative, make decisions with incomplete information, and don\'t wait to be told what to do

• A natural high-velocity operator who moves quickly without sacrificing accuracy or attention to detail

• Exceptional organizational skills and the ability to juggle multiple priorities simultaneously without losing the thread

• Strong verbal and written communication skills, with proactive, clear, and warm follow-through

• Ability to work independently and collaboratively, adapting fast in a rapidly changing startup environment

• Proficiency with various ATSs (Ashby preferred)