Recruitment Coordinator

Swoon; San Francisco (CA); On-site; USD 80,000 - 120,000; Full time

Job summary

Swoon is seeking a detail-oriented Recruiting Coordinator in San Francisco to own end-to-end interview scheduling across multiple pipelines, balancing high-volume schedules with a calm, solutions-focused approach. You will partner with recruiters, hiring managers, and executive assistants to ensure smooth, professional experiences for candidates and interviewers.

This role supports diverse teams across Research, Engineering, Product, and GTM, with both virtual and occasional in-person

Qualifications

• Proven Recruiting Coordination experience (must have done this role specifically).
• Experience managing high-volume, fast-paced interview scheduling.
• Strong organizational skills with the ability to manage “organized chaos.”
• Exceptional written and verbal communication skills.
• Ability to remain calm and solutions-oriented when schedules change rapidly.
• Comfort working extensively in Slack and partnering cross-functionally in an enterprise setting.
• Experience working with executive stakeholders and/or executive assistants.
• Ability to self-schedule and manage competing priorities independently.

Responsibilities

• Own end-to-end interview scheduling across multiple pipelines (80–90% of the role).
• Coordinate high-volume interview schedules using ATS and scheduling tools.
• Manage complex, bespoke scheduling for Research and Executive-level pipelines.
• Support large-scale Engineering, Product, Business, GTM, and non-technical hiring.
• Partner with recruiters, hiring managers, executive assistants, and executive business partners.
• Communicate clearly and professionally with candidates, interviewers, and stakeholders.
• Troubleshoot and resolve scheduling conflicts, declines, and last-minute changes.
• Manage “fire drills” with calm urgency and strong problem-solving skills.
• Support both virtual and occasional in-person interviews (pipeline dependent).
• Maintain accurate scheduling documentation and candidate records.
• Deliver a polished, welcoming candidate experience (including virtual greetings).

Skills

Recruiting coordination

High-volume scheduling

Organizational skills

Written & verbal communication

Calm under pressure

Slack proficiency

Cross-functional partnership

Executive stakeholders experience

Independent scheduling

Tools

ATS systems

Scheduling tools

Slack

Job description

• Own end-to-end interview scheduling across multiple pipelines (80–90% of the role)
• Coordinate high-volume interview schedules using ATS and scheduling tools
• Manage complex, bespoke scheduling for Research and Executive-level pipelines
• Support large-scale Engineering, Product, Business, GTM, and non-technical hiring
• Partner with recruiters, hiring managers, executive assistants, and executive business partners
• Communicate clearly and professionally with candidates, interviewers, and stakeholders
• Troubleshoot and resolve scheduling conflicts, declines, and last-minute changes
• Manage “fire drills” with calm urgency and strong problem-solving skills
• Support both virtual and occasional in-person interviews (pipeline dependent)
• Maintain accurate scheduling documentation and candidate records
• Deliver a polished, welcoming candidate experience (including virtual greetings)

Required Qualifications

• Proven Recruiting Coordination experience (must have done this role specifically)
• Experience managing high-volume, fast-paced interview scheduling
• Strong organizational skills with the ability to manage “organized chaos”
• Exceptional written and verbal communication skills
• Ability to remain calm and solutions-oriented when schedules change rapidly
• Comfort working extensively in Slack and partnering cross-functionally (treat SLACK as a must have in an enterprise setting)
• Experience working with executive stakeholders and/or executive assistants
• Ability to self-schedule and manage competing priorities independently