Talent Acquisition Coordinator

AuditBoard; United States; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Retirement plans

Parental leave

Professional development

Community impact

Wellness stipend

Mental health support

Job summary

AuditBoard is seeking a highly organized Talent Acquisition Coordinator in the United States to orchestrate interview logistics across multiple time zones, ensuring a seamless candidate experience. You will partner with recruiters, hiring managers, and interviewers to coordinate schedules and provide administrative support throughout the recruiting lifecycle.

The role emphasizes strong communication, meticulous scheduling, and data integrity in ATS systems, with opportunities to contribute to

Qualifications

• Must coordinate interview schedules across multiple time zones and teams.
• Experience handling high-volume recruitment activities.
• Strong communication and relationship-building with candidates and hiring teams.
• Proven ability to adapt to changing priorities and maintain candidate experience.

Responsibilities

• Coordinate high-volume and complex interview schedules across multiple time zones.
• Serve as main point of contact for candidates throughout the interview process.
• Collaborate with recruiters, hiring managers, and interviewers to adjust schedules as needed.
• Manage candidate and interview data in the ATS and maintain accurate records.

Skills

Interview coordination

Scheduling across time zones

Candidate communication

Stakeholder management

ATS experience

Tools

Ashby

Greenhouse

Lever

Job description

• We are looking for a highly organized and proactive Talent Acquisition Coordinator to join our team
• In this role, you will play a critical role in creating a seamless hiring experience by coordinating interviews across multiple time zones, communicating with candidates and hiring teams, and providing administrative and operational support throughout the recruiting process
• You'll work closely with candidates, recruiters, hiring managers, and interviewers, often navigating complex schedules and changing priorities while keeping the candidate experience at the center of everything you do
• You'll also have opportunities to contribute to broader Talent Acquisition initiatives and process improvements that help our team operate more effectively
• Coordinate high-volume and complex interview schedules across multiple time zones, balancing candidate, hiring manager, and interviewer availability
• Serve as a key point of contact for candidates, providing timely, thoughtful communication and ensuring a seamless experience throughout the interview process
• Partner closely with recruiters, hiring managers, and interviewers to manage scheduling needs, changes, and last-minute adjustments
• Proactively troubleshoot scheduling conflicts and other coordination challenges, using sound judgment to find solutions and keep hiring processes moving
• Manage candidate and interview data in the ATS, ensuring records are accurate and up to date throughout the hiring process
• Provide administrative and operational support across the recruiting lifecycle, including onboarding preparation and other TA-related activities
• Identify opportunities to improve scheduling workflows, processes, and the overall candidate and stakeholder experience
• Contribute to broader Talent initiatives such as employer branding, talent communities, university recruiting, and other special projects as opportunities arise

Benefits

• Health and wellness benefits: High quality health plans and access to hormonal and family-building support.
• Time away from work: Generous paid time off including vacation, holidays, sick time, bereavement, and more.
• Financial benefits: Beyond a competitive salary, plans are provided to assist in your financial future including retirement and pension plans as well as life and disability insurance.
• Parental leave: Parents are eligible for time off to care for their newborn, adopted child, or foster child. Parental leave benefits and pay vary by location.
• Professional development: Continuously grow through development workshops, mentoring programs, and more.
• Community impact: We partner with communities to provide services in addition to sponsoring our own events.
• Live your best life: Invest in yourself, on us. Our monthly wellness stipend is designed to support your life beyond the screen, giving you the flexibility to fuel your passions and your well-being.
• Mental health: Access to Headspace's well known meditation support plus coaching and therapy, for you and additional loved ones.

Strong organizational skills and exceptional attention to detailDemonstrated ability to thrive in a fast-paced environment, managing multiple priorities, tight deadlines, and last-minute changes with accuracy and a sense of urgencyStrong problem-solving skills and the ability to proactively navigate scheduling conflicts and changing prioritiesExperience coordinating complex schedules across multiple time zones and supporting globally distributed teamsA commitment to delivering a seamless, high-quality experience for candidates and internal stakeholdersHands-on experience working with applicant tracking systems (e.g., Ashby, Greenhouse, Lever)Excellent interpersonal and communication skills, with the ability to build strong relationships with candidates, hiring managers, recruiters, and interviewersProficiency with Google Workspace and/or Microsoft OfficeHigh level of discretion and professionalism when handling sensitive and confidential information1+ years of experience as a Recruiting Coordinator or in a similar coordination or administrative support rolePrior experience working with globally distributed teamsExperience supporting recruiting or talent teams in high-growth or SaaS environments