Recruiting Coordinator

Jobtailor; New York (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

Jobtailor is seeking a recruiting coordination professional in New York, NY to schedule interviews, manage candidate flow, and coordinate with hiring teams across time zones. You will source candidates, maintain ATS data, and improve outreach communications.

The role emphasizes process optimization, stakeholder collaboration, and a candidate-centric approach to hiring in a fast-paced environment.

Qualifications

• 1–3+ years in recruiting coordination, sourcing, or related roles (experience level flexible).
• Strong organizational skills and ability to manage multiple roles and stakeholders.
• Clear, professional written and verbal communication skills.
• Experience sourcing candidates via LinkedIn or similar platforms.

Responsibilities

• Own interview scheduling across teams and time zones to ensure a seamless experience for candidates and interviewers.
• Serve as the primary point of contact for candidates throughout the interview process.
• Manage job postings, candidate statuses, and interview feedback in the ATS.
• Prepare interviewers with schedules, materials, and guidance.
• Support offer logistics, including reference checks and coordination with HR or People Ops.
• Continuously improve recruiting processes, templates, and candidate communications.

Skills

Recruiting Coordination

Candidate Sourcing

Organizational Skills

Clear Communication

ATS Management

Education

Bachelor's degree or equivalent

Tools

Ashby

LinkedIn

Juicebox

Job description

• Own interview scheduling across multiple teams and time zones, ensuring a seamless experience for candidates and interviewers
• Serve as the primary point of contact for candidates throughout the interview process
• Manage job postings, candidate statuses, and interview feedback in the ATS
• Prepare interviewers with schedules, materials, and guidance
• Support offer logistics, including reference checks and coordination with HR or People Ops
• Continuously improve recruiting processes, templates, and candidate communications
• Source candidates for open roles using LinkedIn, job boards, referrals, and other creative channels
• Conduct initial outreach and screening conversations as needed
• Build and maintain talent pipelines for recurring or high-priority roles
• Partner with recruiters to refine sourcing strategies and candidate profiles
• Track and report on sourcing activity and pipeline health
• Support recruiting initiatives such as employer branding, referral programs, and recruiting events
• Help analyze recruiting metrics (time to hire, pipeline conversion, candidate experience)
• Identify opportunities to improve efficiency, tools, and candidate experience
• Assist with ad hoc recruiting projects as the team scales

Requirements

• 1–3+ years of experience in recruiting coordination, sourcing, or a related role (experience level flexible)
• Strong organizational skills and comfort managing multiple roles and stakeholders at once
• Clear, professional written and verbal communication skills
• Experience sourcing candidates via LinkedIn or similar platforms
• Familiarity with Ashby, Linkedin and Juicebox
• A candidate-first mindset with high attention to detail
• Ability to operate in a fast-paced, evolving environment.

Core Competencies

Demonstrates expertise in recruiting coordination and candidate sourcing, with a strong focus on organizational skills and effective communication. Proficient in managing multiple roles and stakeholders while continuously improving recruiting processes and candidate experiences.

Highest-signal resume keywords

• Recruiting Coordination
• Candidate Sourcing
• Organizational Skills
• Clear Communication
• ATS Management

ATS Optimization Keywords

Hard Skills

• Candidate Screening
• Interview Scheduling
• Sourcing Strategies
• Recruiting Metrics Analysis
• Talent Pipeline Management

Soft Skills

• Attention to Detail
• Candidate-First Mindset
• Adaptability

Industry Keywords

• Recruiting Processes
• Employer Branding
• Referral Programs
• Interview Feedback
• Job Postings

Tools & Technologies

• Ashby
• LinkedIn
• Juicebox