Recruitment Coordinator

MSH; Miami (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

MSH Talent Solutions is seeking a Recruitment Coordinator in Miami to help run the recruiting engine smoothly. You will partner with recruiters, hiring managers and candidates to schedule interviews, manage logistics and ensure a great candidate experience.

In this role you will coordinate interview logistics, keep ATS records current, and support offers, background checks and pre‑hire paperwork. A proactive, organized, people‑oriented professional has a clear path to a recruiter role as MSH

Qualifications

• 1–3 years in recruiting coordination, HR, or fast-paced admin role.
• Strong organization and attention to detail, able to juggle multiple calendars.
• Clear, professional communication over email and phone.
• Comfort with Outlook, Teams, Zoom and an ATS such as Workday or iCIMS.
• Service mindset with a sense of urgency.
• Bilingual English and Spanish is a plus.

Responsibilities

• Schedule phone, video and onsite interviews across multiple hiring teams.
• Send interview confirmations, invites and prep details to candidates and interviewers.
• Coordinate onsite logistics, including arrival instructions, parking and visitor access.
• Keep candidate records and interview status up to date in the ATS.
• Support offer letters, background checks and pre-hire paperwork.
• Serve as a friendly, responsive point of contact for candidates.
• Pull weekly recruiting reports and pipeline updates.
• Assist with hiring events and job postings.

Skills

Scheduling

Organization

Communication

Outlook/Teams/Zoom

ATS (Workday or iCIMS)

Bilingual (English/Spanish)

Customer service mindset

Tools

Outlook

Teams

Zoom

ATS (Workday or iCIMS)

Job description

MSH Talent Solutions partners with organizations to solve complex talent challenges through tailored recruiting, workforce strategy and delivery excellence. We act as a true extension of our clients’ teams. Our approach is hands on, consultative and built for long term impact.

About the role

We’re growing our recruiting team and hiring a Recruitment Coordinator to keep our hiring engine running smoothly. You’ll partner closely with recruiters, hiring managers and candidates to schedule interviews, manage logistics and make sure every candidate has a great experience. It’s a great seat for someone organized and people focused who wants to grow a career in talent acquisition.

What you’ll do

• Schedule phone, video and onsite interviews across multiple hiring teams and calendars.
• Send interview confirmations, invites and prep details to candidates and interviewers.
• Coordinate onsite logistics, including arrival instructions, parking and visitor access.
• Keep candidate records and interview status up to date in the ATS.
• Support offer letters, background checks and pre hire paperwork.
• Serve as a friendly, responsive point of contact for candidates throughout the process.
• Help pull weekly recruiting reports and pipeline updates.
• Jump in on special projects such as hiring events and job postings.

What you bring

• 1 to 3 years of experience in recruiting coordination, HR, or a fast paced administrative role.
• Strong organization and attention to detail, with the ability to juggle many calendars at once.
• Clear, professional communication over email and phone.
• Comfort with Outlook, Teams, Zoom and an ATS such as Workday or iCIMS.
• A service mindset and a sense of urgency.
• Bilingual English and Spanish is a plus.

What we offer

A front row seat to how great recruiting works, with real exposure to senior hiring leaders. There’s a clear path into a recruiter role as MSH grows, and a collaborative, people first culture with high standards and high trust.