Recruiting Operations Coordinator (Zoom & Onboarding)

BCforward; Chicago (IL); On-site; USD 30,000 - 33,000; Full time

Job summary

BCforward is seeking a Recruiting Coordinator (Intermediate) to join our team in Chicago, IL. The role focuses on high-volume scheduling, virtual event facilitation, and onboarding support, ensuring timely interview logistics and a professional candidate experience.

The ideal candidate will have 3–6 years of recruiting coordination or operations experience, strong Zoom and Excel skills, and excellent communication for virtual facilitation.

Qualifications

• 3-6 years of experience as a recruiting coordinator or in recruiting operations.
• Hands-on Zoom experience with breakout room facilitation for multi-interviewer events.
• Strong Excel skills including VLOOKUP and managing interview schedules.
• Clear, personable communication and confident virtual facilitation.

Responsibilities

• Assist recruiters, hiring managers, and candidates throughout the recruiting cycle.
• Schedule interviews and manage interview calendars and logistics.
• Facilitate Zoom sessions and manage breakout rooms for interview events.
• Facilitate offer letter creation and coordinate delivery.
• Support candidates through pre-employment screening and ensure completion of all steps.
• Complete and verify I-9 documentation in accordance with policy.
• Create invitations via the event management tool, track RSVPs, and maintain accurate records.

Skills

Zoom breakout rooms

Excel with VLOOKUP

Virtual facilitation

Interview scheduling

Tools

ATS/HRIS

Event management tools

Job description

BCforward is seeking a Recruiting Coordinator (Intermediate) to join our team in Chicago, IL. The role focuses on high-volume scheduling, virtual event facilitation, and onboarding support, ensuring timely interview logistics and a professional candidate experience.

The ideal candidate will have 3–6 years of recruiting coordination or operations experience, strong Zoom and Excel skills, and excellent communication for virtual facilitation.