Recruiting Coordinator

Kforce Inc; Chicago (IL); On-site; USD 52,000 - 70,000; Full time

Job summary

Kforce Inc in Chicago, IL is seeking a Recruiting Coordinator to support our recruiting team with event logistics and candidate coordination. You will manage virtual interview logistics, build interview schedules in Excel, and prepare day-of materials for events.

You will also handle in-person event logistics, travel arrangements, expense reporting, and maintain accurate data in the applicant tracking system to ensure timely, organized processes. Strong communication is essential.

Qualifications

• Experience coordinating virtual events and managing interview logistics.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Excel for scheduling and reporting.

Responsibilities

• Coordinate virtual event logistics and interview breakout rooms.
• Send invites and manage RSVPs for events.
• Coordinate in-person events: book rooms, AV, catering.
• Handle candidate travel and expense reimbursement.
• Prepare and submit expense reports; track expenses.
• Assemble resume bundles and interview schedules in Excel.
• Maintain ATS data and real-time status for events.
• Contribute to ad-hoc projects to support delivery.

Skills

Event coordination

Strong written and verbal comms

Attention to detail

Tools

Zoom

Microsoft Excel

Job description

Responsibilities

Kforce has a client that is seeking a Recruiting Coordinator in Chicago, IL. Responsibilities:

• Manage upfront logistics for virtual events; Facilitate breakout rooms on zoom several times per week for virtual interviews
• Leverage events system to send invites and manage RSVPs
• Manage upfront logistics for in-person events; Book rooms/AV services; Order catering, marketing materials
• Manage candidate travel and expense reimbursement; Answer ad-hoc questions
• Create and submit expense reports; Centrally track all expenses
• Create resume bundles, build interview schedules in Microsoft Excel, print materials, create folders and day-of materials
• Manage candidates in the applicant tracking system for all covered events, including real-time status updates and accurate completion of data
• Complete additional projects and/or tasks to ensure the team can deliver results as needed

Requirements

• Strong proficiency in Zoom - Manage upfront logistics for virtual events; Facilitate breakout rooms on zoom several times per week for virtual interviews
• Strong proficiency in Microsoft Excel
• Strong written and verbal communication skills

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.