Recruiting Coordinator: High-Volume Interview Logistics

BCforward; Plano (TX); On-site; USD 28,000 - 31,000; Full time

Job summary

BCforward is seeking a Recruiting Coordinator (Intermediate) to join our dynamic team. The ideal candidate will bring experience in high-volume scheduling, virtual event facilitation, and candidate onboarding support, ensuring timely interview logistics and a professional candidate experience.

You'll support recruiters and hiring managers, manage interview calendars, facilitate Zoom sessions, complete I-9 documentation, and help deliver a smooth, compliant recruiting process for our clients.

Qualifications

• 3-6 years of experience as a recruiting coordinator or in recruiting operations.
• Hands-on Zoom experience with breakout room facilitation for multi-interviewer events.
• Strong Excel skills including VLOOKUP and scheduling interviews.
• Clear, personable communication and confident virtual facilitation.

Responsibilities

• Assist recruiters, hiring managers, and candidates throughout the recruiting cycle.
• Schedule interviews and manage interview calendars and logistics.
• Facilitate Zoom sessions and manage breakout rooms for interview events.
• Facilitate offer letter creation and coordinate delivery.
• Support candidates through pre-employment screening and ensure completion of all steps.
• Complete and verify I-9 documentation in accordance with policy.
• Create invitations via the event management tool, track RSVPs, and maintain accurate records.

Skills

Zoom breakout rooms

Excel (VLOOKUP)

Communication

Recruiting coordination experience

Tools

Event management tools

ATS/HRIS

Job description

BCforward is seeking a Recruiting Coordinator (Intermediate) to join our dynamic team. The ideal candidate will bring experience in high-volume scheduling, virtual event facilitation, and candidate onboarding support, ensuring timely interview logistics and a professional candidate experience.

You'll support recruiters and hiring managers, manage interview calendars, facilitate Zoom sessions, complete I-9 documentation, and help deliver a smooth, compliant recruiting process for our clients.