Recruiting Coordinator Intermediate (3-6 years)

BCforward; Chicago (IL); On-site; USD 30,000 - 33,000; Full time

Job summary

BCforward is seeking a Recruiting Coordinator (Intermediate) to join our team in Chicago, IL. The role focuses on high-volume scheduling, virtual event facilitation, and onboarding support, ensuring timely interview logistics and a professional candidate experience.

The ideal candidate will have 3–6 years of recruiting coordination or operations experience, strong Zoom and Excel skills, and excellent communication for virtual facilitation.

Qualifications

• 3-6 years of experience as a recruiting coordinator or in recruiting operations.
• Hands-on Zoom experience with breakout room facilitation for multi-interviewer events.
• Strong Excel skills including VLOOKUP and managing interview schedules.
• Clear, personable communication and confident virtual facilitation.

Responsibilities

• Assist recruiters, hiring managers, and candidates throughout the recruiting cycle.
• Schedule interviews and manage interview calendars and logistics.
• Facilitate Zoom sessions and manage breakout rooms for interview events.
• Facilitate offer letter creation and coordinate delivery.
• Support candidates through pre-employment screening and ensure completion of all steps.
• Complete and verify I-9 documentation in accordance with policy.
• Create invitations via the event management tool, track RSVPs, and maintain accurate records.

Skills

Zoom breakout rooms

Excel with VLOOKUP

Virtual facilitation

Interview scheduling

Tools

ATS/HRIS

Event management tools

Job description

Job Title: Recruiting Coordinator Intermediate

Location: Chicago, IL

Duration: Contract to hire, 6+ months

Pay Range: $22.00/hr - $24.50/hr (W2)

About BCforward

BCforward is a leading global IT consulting and workforce solutions firm providing services and support to Fortune 500 and government clients. Founded in 1998, BCforward has grown with our customers needs into a full-service business solutions provider. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.

Job Description

We are seeking a Recruiting Coordinator (Intermediate) to join our dynamic team. The ideal candidate will have strong experience in high-volume scheduling, virtual event facilitation, and candidate onboarding support and a proven ability to deliver timely interview logistics, ensure accurate pre-employment compliance, and provide a professional candidate experience.

Responsibilities

• Assist recruiters, hiring managers, and candidates throughout the recruiting cycle.
• Schedule interviews and manage interview calendars and logistics.
• Facilitate Zoom sessions and manage breakout rooms for interview events.
• Facilitate offer letter creation and coordinate delivery.
• Support candidates through pre-employment screening and ensure completion of all steps.
• Complete and verify I-9 documentation in accordance with policy.
• Create invitations via the event management tool, track RSVPs, and maintain accurate records.

Required Skills & Qualifications

• Hands-on Zoom experience with breakout room facilitation for multi-interviewer events.
• Strong Microsoft Excel skills, including VLOOKUP and managing interview schedules.
• Clear, personable communication and confident virtual facilitation.
• 3-6 years of experience as a recruiting coordinator or in recruiting operations.

Preferred Skills

• Campus recruiting or large-scale event coordination experience.
• Experience with event management tools and ATS/HRIS platforms.

Work Arrangement & Schedule

• Hours: Monday-Friday, 8:00 a.m.-5:00 p.m. CT or 9:00 a.m.-6:00 p.m. CT.
• Overtime: 5-10 hours may be required.

Why BCforward?

At BCforward, we believe in advancing lives and careers. When you join our team, you gain access to:

• Competitive compensation and benefits.
• Opportunities for growth with global clients.
• A supportive, inclusive culture that values innovation and people.
• Exposure to cutting-edge technologies and projects.

About Our Commitment

BCforward is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.