Recruiting Operations Coordinator (Hybrid)

Paylocity; Virginia Beach (VA); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

The Ascendancy Group (TAG) seeks a Recruiting Administrative Assistant to support recruiting and talent acquisition at TAG Headquarters in Virginia Beach, with a hybrid remote/onsite arrangement.

The role includes managing workflows in Asana and Paylocity, preparing LOIs and offer letters, coordinating interviews, and maintaining recruiter communications while ensuring compliance and candidate experience.

Qualifications

• U.S. citizen with ability to obtain a Government Secret clearance.
• Experience coordinating recruiting activities and handling documents.
• Proficiency with Microsoft 365 applications and ATS/HR systems.
• Strong attention to detail, organization, and time management.
• Ability to work independently in a hybrid environment.

Responsibilities

• Provide day to day administrative support to TAG recruiters and leadership.
• Create, assign, update, and monitor recruiting tasks and statuses in Asana.
• Maintain requisition and candidate data in Paylocity and other systems.
• Prepare LOIs and offer letters; verify titles, compensation, start dates, and signatures.
• Coordinate interviews, scheduling, invitations, and follow-ups.
• Update weekly recruiting slides and gather metrics for leadership.
• Ensure compliance, privacy, and accurate recordkeeping of candidate information.

Skills

Recruiting coordination

Candidate communication

Attention to detail

Time management

Independent work

Education

Associate or bachelor’s degree

Tools

Asana

Paylocity

MS Word

Excel

PowerPoint

Job description

The Ascendancy Group (TAG) seeks a Recruiting Administrative Assistant to support recruiting and talent acquisition at TAG Headquarters in Virginia Beach, with a hybrid remote/onsite arrangement.

The role includes managing workflows in Asana and Paylocity, preparing LOIs and offer letters, coordinating interviews, and maintaining recruiter communications while ensuring compliance and candidate experience.