Recruiting Operations Coordinator

Aston Carter; Seattle (WA); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

PTO / Vacation / Sick Leave

Job summary

Aston Carter is seeking a TA Coordinator in Seattle, WA to support a fast-paced recruiting team. You will manage candidate records, coordinate interviews, and ensure a smooth transition from candidate to employee while delivering a high-quality candidate experience.

This contract role emphasizes strong administration, meticulous data entry, and clear communication with hiring teams and external partners; onsite work is required, and the assignment closes Oct 23, 2026.

Qualifications

• Bachelor's degree required.
• Experience scheduling interviews.
• Experience coordinating multiple tasks and stakeholders.
• Strong administrative skills and attention to detail.
• Excellent written and verbal communication.
• Experience with ATS.

Responsibilities

• Update candidate records and job postings in ATS and recruiting systems to keep information accurate.
• Confirm new hires in the recruiting systems and support smooth transitions from candidate to employee.
• Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email.
• Track recruiting activities and prepare weekly reports that summarize candidate status and pipeline progress.
• Coordinate post-interview debrief meetings and prepare debrief materials for interview teams.
• Identify opportunities to improve the candidate experience and increase scheduling efficiency.
• Assist with coordination and execution of additional recruiting activities and projects as needed.
• Partner effectively with internal and external stakeholders while representing the recruiting organization professionally to all candidates.

Skills

MS Word

MS Excel

PowerPoint

Interview scheduling

Stakeholder coordination

Administrative skills

Written communication

ATS experience

Attention to detail

Customer service

Education

Bachelor's degree

Tools

Applicant Tracking System

Job description

Aston Carter is seeking a TA Coordinator in Seattle, WA to support a fast-paced recruiting team. You will manage candidate records, coordinate interviews, and ensure a smooth transition from candidate to employee while delivering a high-quality candidate experience.

This contract role emphasizes strong administration, meticulous data entry, and clear communication with hiring teams and external partners; onsite work is required, and the assignment closes Oct 23, 2026.