Hiring & Scheduling Coordinator

Aston Carter; Seattle (WA); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid time off (PTO)

Job summary

Aston Carter is seeking a Staffing Coordinator to support a fast-paced recruiting team in Seattle. You will help manage interview scheduling, candidate communications, and record-keeping in ATS, ensuring accurate data and a positive candidate experience.

The role is fully onsite in Seattle as a contract position, with responsibilities spanning coordination, travel logistics, and collaboration with recruiters and hiring managers to uphold high-quality recruiting operations.

Qualifications

• At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Bachelor's degree.
• Strong scheduling and calendar management skills.
• Demonstrated coordination and administrative support experience.
• Excellent written and verbal communication skills.
• Ability to work accurately with a high level of attention to detail.
• Experience working with applicant tracking systems (ATS) or similar recruiting tools.
• Customer service mindset with a focus on providing a positive candidate experience.

Responsibilities

• Schedule interviews and phone screens by working directly with candidates and hiring managers.
• Arrange travel logistics for visiting candidates when needed.
• Update candidate records and job postings in applicant tracking and recruiting systems.
• Confirm new hires in recruiting systems and ensure records are accurate and complete.
• Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email.
• Track recruiting activities and maintain candidate status information in weekly reports.
• Coordinate post-interview debrief meetings and prepare and distribute debrief materials.
• Identify opportunities to improve the candidate experience and enhance scheduling efficiency.
• Assist in the coordination and execution of other recruiting activities as needed.

Skills

1 year experience as coordinator

MS Word

MS Excel

PowerPoint

Scheduling & calendar management

Administrative support

Written and verbal communication

Attention to detail

ATS experience

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Applicant Tracking Systems

Job description

Aston Carter is seeking a Staffing Coordinator to support a fast-paced recruiting team in Seattle. You will help manage interview scheduling, candidate communications, and record-keeping in ATS, ensuring accurate data and a positive candidate experience.

The role is fully onsite in Seattle as a contract position, with responsibilities spanning coordination, travel logistics, and collaboration with recruiters and hiring managers to uphold high-quality recruiting operations.