Staffing Coordinator

Aston Carter; Seattle (WA); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid time off (PTO)

Job summary

Aston Carter is seeking a Staffing Coordinator to support a fast-paced recruiting team in Seattle. You will help manage interview scheduling, candidate communications, and record-keeping in ATS, ensuring accurate data and a positive candidate experience.

The role is fully onsite in Seattle as a contract position, with responsibilities spanning coordination, travel logistics, and collaboration with recruiters and hiring managers to uphold high-quality recruiting operations.

Qualifications

• At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Bachelor's degree.
• Strong scheduling and calendar management skills.
• Demonstrated coordination and administrative support experience.
• Excellent written and verbal communication skills.
• Ability to work accurately with a high level of attention to detail.
• Experience working with applicant tracking systems (ATS) or similar recruiting tools.
• Customer service mindset with a focus on providing a positive candidate experience.

Responsibilities

• Schedule interviews and phone screens by working directly with candidates and hiring managers.
• Arrange travel logistics for visiting candidates when needed.
• Update candidate records and job postings in applicant tracking and recruiting systems.
• Confirm new hires in recruiting systems and ensure records are accurate and complete.
• Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email.
• Track recruiting activities and maintain candidate status information in weekly reports.
• Coordinate post-interview debrief meetings and prepare and distribute debrief materials.
• Identify opportunities to improve the candidate experience and enhance scheduling efficiency.
• Assist in the coordination and execution of other recruiting activities as needed.

Skills

1 year experience as coordinator

MS Word

MS Excel

PowerPoint

Scheduling & calendar management

Administrative support

Written and verbal communication

Attention to detail

ATS experience

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Applicant Tracking Systems

Job description

Job Title: Staffing Coordinator

Job Description

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization to support all aspects of the hiring process. This role serves as an integral partner in managing recruiting activities, maintaining accurate candidate records, and building strong candidate relationships, often providing candidates with their first impression of the organization. The position is ideal for someone who enjoys organizing complex schedules, collaborating with internal and external stakeholders, and contributing to the growth of a talented workforce.

Responsibilities

• Schedule interviews and phone screens by working directly with candidates and hiring managers.

• Arrange travel logistics for visiting candidates when needed.

• Update candidate records and job postings in applicant tracking and recruiting systems.

• Confirm new hires in recruiting systems and ensure records are accurate and complete.

• Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email.

• Track recruiting activities and maintain candidate status information in weekly reports.

• Coordinate post-interview debrief meetings and prepare and distribute debrief materials.

• Identify opportunities to improve the candidate experience and enhance scheduling efficiency.

• Assist in the coordination and execution of other recruiting activities as needed.

Essential Skills

• At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.

• Proficiency with Microsoft Word, Excel, and PowerPoint.

• Bachelors degree.

• Strong scheduling and calendar management skills.

• Demonstrated coordination and administrative support experience.

• Excellent written and verbal communication skills.

• Ability to work accurately with a high level of attention to detail.

• Experience working with applicant tracking systems (ATS) or similar recruiting tools.

• Customer service mindset with a focus on providing a positive candidate experience.

Additional Skills & Qualifications

• Superb customer focus and a service-oriented approach to working with candidates and hiring teams.

• Exceptional organizational skills with the ability to manage multiple tasks and priorities simultaneously.

• Strong oral communication skills for interacting with candidates, recruiters, and hiring managers.

• Strong written communication skills for crafting clear and professional candidate correspondence.

• Ability to work effectively in a fast-paced, quickly changing environment.

• Proven ability to shift gears at a moments notice while maintaining accuracy and professionalism.

• Interest in broadening experience within a top-tier recruiting organization.

Work Environment

This position is 100% onsite in Seattle in a fast-paced recruiting environment. You will collaborate closely with recruiters, hiring managers, and candidates, using tools such as Microsoft Word, Excel, PowerPoint, and applicant tracking systems. The work involves frequent communication by phone and email, rapid context switching, and managing multiple scheduling and coordination tasks throughout the day. The setting emphasizes professionalism, responsiveness, and a strong focus on delivering an excellent candidate experience.

Job Type & Location

This is a Contract position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $24.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Oct 23, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.