Talent Acquisition Scheduler & Candidate Experience Champion

Aston Carter; Seattle (WA); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical

Dental

Vision

PTO / Vacation or Sick Leave

Job summary

Aston Carter is seeking a Scheduling Coordinator in Seattle to support end-to-end hiring activities. You will manage interview scheduling, maintain candidate records, and liaise with recruiters and hiring teams in a fast-paced environment.

The role emphasizes strong organizational and communication skills, attention to detail, and proficiency with MS Word, Excel, PowerPoint, and ATS tools. This is a fully onsite contract position based in Seattle.

Qualifications

• 1+ year in recruiting coordination or similar role.
• Proficient MS Word, Excel and PowerPoint.
• Bachelor's degree required.
• Experience scheduling and calendar coordination in a professional setting.
• Strong written and verbal communication.
• Experience with ATS or recruiting tools.

Responsibilities

• Schedule interviews and phone screens with candidates and hiring teams.
• Update candidate records and job postings in ATS and systems.
• Confirm new hires and support related admin processes.
• Provide timely follow-up to candidates by phone and email.
• Track recruiting activity and prepare weekly pipeline reports.
• Coordinate post-interview debriefs and materials.
• Identify opportunities to improve scheduling and candidate experience.
• Assist with other recruiting activities as needed.

Skills

Scheduling

Calendar coordination

MS Word

Excel

PowerPoint

ATS experience

Administrative skills

Communication

Customer service

Attention to detail

Education

Bachelor's degree

Tools

MS Word

Excel

PowerPoint

Job description

Aston Carter is seeking a Scheduling Coordinator in Seattle to support end-to-end hiring activities. You will manage interview scheduling, maintain candidate records, and liaise with recruiters and hiring teams in a fast-paced environment.

The role emphasizes strong organizational and communication skills, attention to detail, and proficiency with MS Word, Excel, PowerPoint, and ATS tools. This is a fully onsite contract position based in Seattle.