Recruiting & Onboarding Coordinator

Weill Cornell Medicine; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Weill Cornell Medicine seeks a Recruiting Support Specialist to provide administrative and operational support across the recruitment lifecycle. You will coordinate interviewing, candidate communications, onboarding, and post-offer activities to ensure a compliant, efficient process for non-academic staff.

You will handle pre-boarding, onboarding, and documentation, working with recruiters and hiring managers to promote a positive candidate and employee experience in a fast-paced environment.

Qualifications

• Two or more years of administrative or human resources experience.
• Experience supporting recruitment or talent acquisition in a high-volume, customer-focused environment.
• Bachelor's Degree in Human Resources, Business Administration, Communications, or related field, or equivalent experience.

Responsibilities

• Coordinate recruitment activities including interview scheduling, candidate communications, reporting, and file maintenance for audit readiness and regulatory compliance.
• Post jobs, screen candidates for qualifications and cultural fit, and coordinate next steps with recruiters and hiring managers.
• Manage candidate pre-boarding and onboarding by scheduling, obtaining required documents, and ensuring start-date readiness.
• Coordinate post-offer activities including background checks, medical clearances, and employment eligibility requirements.
• Process new hire documentation (I-9, records) ensuring compliance with federal and institutional requirements.
• Facilitate non-academic new employee orientation and contribute to an engaging onboarding experience.
• Assist with candidate sourcing via job boards, social media, campus recruitment, and outreach to passive candidates.
• Respond to inquiries from candidates and managers with timely, professional service and escalate issues as needed.
• Maintain accurate confidential records in HRIS/ATS and onboarding platforms.
• Ensure compliance with employment laws and institutional policies throughout recruitment and onboarding.
• Participate in special projects and process improvements.

Skills

Interpersonal communication

Organizational skills

Time management

Customer service

Education

Bachelor's Degree in HR / Business / Communications

Tools

HRIS

ATS

Onboarding platforms

Microsoft Office

Job description

Weill Cornell Medicine seeks a Recruiting Support Specialist to provide administrative and operational support across the recruitment lifecycle. You will coordinate interviewing, candidate communications, onboarding, and post-offer activities to ensure a compliant, efficient process for non-academic staff.

You will handle pre-boarding, onboarding, and documentation, working with recruiters and hiring managers to promote a positive candidate and employee experience in a fast-paced environment.