Recruiting Coordinator - Temp

Willow Search Partners; Greenwich (CT); On-site; USD 27,552,000 - 48,216,000; Full time

Job summary

Willow Search Partners is seeking a Recruiting Coordinator to support day-to-day recruiting operations, including scheduling, candidate communications, onsite support, and campus recruiting logistics.

The role collaborates with hiring managers and recruiters to deliver a high-quality candidate experience across all interview stages, with on-site coordination at our Greenwich, CT location.

Qualifications

• 1–3+ years of experience in an administrative or coordination role; experience in financial services a plus
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Professional demeanor with strong interpersonal skills
• Ability to work independently and take initiative
• Experience with project coordination and scheduling tools

Responsibilities

• Coordinate high-volume interview scheduling across multiple teams and candidates
• Manage candidate communications, scheduling confirmations and follow-ups
• Build and maintain interview schedules with real-time onsite adjustments
• Provide onsite support during interview days
• Assist with planning and logistics for campus recruiting events and programs
• Coordinate event operations including venue, catering, materials, and execution
• Assist with internship program logistics and related events
• Arrange candidate travel and accommodations and reimbursements
• Maintain accurate candidate data in the applicant tracking system
• Deliver a high-quality experience to internal stakeholders and external candidates
• Communicate effectively with hiring managers, recruiters, and external partners
• Assist with ad hoc HR and recruiting-related projects as needed

Skills

Organizational skills

Communication

Independent work

Problem-solving

Project coordination

Multitasking

Customer service

Tools

Greenhouse

Microsoft Office

Outlook

Job description

Recruiting Coordinator - Temp Role (Expected duration 3 months+)

The Team

The Recruiting team supports both experienced hiring and campus recruiting initiatives, playing a key role in attracting and onboarding talent across all levels of the organization—from interns and entry-level candidates to seasoned professionals.

The Role

The firm is seeking a Recruiting Coordinator to support day-to-day recruiting operations.

Responsibilities include:

• Coordinating high-volume interview scheduling across multiple teams, ensuring a seamless experience for candidates and interviewers
• Managing candidate communications, including scheduling, confirmations, and follow-ups
• Building and maintaining interview schedules, including real-time adjustments during onsite interview days
• Providing onsite support during interview days, including greeting candidates and ensuring smooth execution
• Assisting with planning and logistics for campus recruiting events and interview programs
• Coordinating event operations such as venue management, catering, materials, and execution
• Supporting internship program logistics and related events
• Arranging candidate travel and accommodations
• Processing candidate reimbursements and vendor payments
• Maintaining accurate candidate data within the applicant tracking system
• Delivering a high-quality experience to both internal stakeholders and external candidates
• Communicating effectively with hiring managers, recruiters, and external partners
• Assisting with ad hoc HR and recruiting-related projects as needed

Qualifications

• 1–3+ years of experience in an administrative or coordination role; experience in financial services is a plus
• Strong organizational skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Professional demeanor with strong interpersonal skills
• Ability to work independently and take initiative
• Strong problem-solving and decision-making abilities
• Experience with project coordination
• Proficiency in Microsoft Office Suite (including Outlook)
• Familiarity with applicant tracking systems (e.g., "Greenhouse") is a plus

Equal Opportunity Statement

The company is an equal opportunity employer and considers all qualified applicants without regard to legally protected characteristics.