Recruiting Coordinator or HR People Operations Coordinator

SGS Consulting; Clayton (NC); On-site; USD 42,000 - 62,000; Full time

Job summary

SGS Consulting is seeking a recruiting coordinator to schedule and coordinate all stages of the interview process, from phone screens to final panels, ensuring a smooth candidate experience.

You will manage recruiting calendars, act as the primary point of contact for candidates, and support ATS tracking, reporting, and logistics across multiple recruiters and hiring managers.

Qualifications

• 1–3 years of experience in recruiting coordination, administrative support, HR, or a similar role.
• Experience with Applicant Tracking Systems (ATS) is a plus (e.g., Greenhouse, Lever, Workday, Taleo)
• Proficiency in Microsoft Office (Outlook, Excel, Word) or Google Workspace
• Experience in a high-volume recruiting environment

Responsibilities

• Schedule and coordinate all stages of the interview process, including phone screens, virtual interviews, in-person interviews, and final round panels
• Manage and maintain recruiting calendars for multiple recruiters and hiring managers
• Act as the primary point of contact for candidates regarding interview scheduling and logistics
• Respond to candidate and internal stakeholder emails in a timely, professional, and friendly manner
• Coordinate interview logistics (video links, meeting rooms, travel arrangements, meals, etc.) when needed
• Track and update candidate status and interview feedback in the ATS
• Assist with generating recruiting reports and dashboards as requested
• Support offer letter preparation and background check coordination
• Help maintain a positive candidate experience throughout the recruiting process
• Perform other administrative and tactical recruiting tasks as assigned

Skills

Interview scheduling

Calendar management

ATS tracking

Candidate communication

Administrative support

Candidate Sourcing & Screening

Interviewing & Candidate Assessment

ATS & Recruiting Platforms

Relationship Building & Pipeline

Education

1–3 years recruiting experience

Tools

Greenhouse

Lever

Workday

Taleo

Google Workspace

Microsoft Office

Microsoft Excel

Job description

Job Responsibilities:

• Schedule and coordinate all stages of the interview process, including phone screens, virtual interviews, in-person interviews, and final round panels
• Manage and maintain recruiting calendars for multiple recruiters and hiring managers
• Act as the primary point of contact for candidates regarding interview scheduling and logistics
• Respond to candidate and internal stakeholder emails in a timely, professional, and friendly manner
• Coordinate interview logistics (video links, meeting rooms, travel arrangements, meals, etc.) when needed
• Track and update candidate status and interview feedback in the Applicant Tracking System (ATS)
• Assist with generating recruiting reports and dashboards as requested
• Support offer letter preparation and background check coordination
• Help maintain a positive candidate experience throughout the recruiting process
• Perform other administrative and tactical recruiting tasks as assigned.

Skills:

• Interview scheduling
• Calendar management
• ATS tracking
• Candidate communication
• Administrative support
• Candidate Sourcing & Screening
• Interviewing & Candidate Assessment
• Applicant Tracking Systems (ATS) & Recruiting Platforms
• Relationship Building & Pipeline Management

Education/Experience:

• 1–3 years of experience in recruiting coordination, administrative support, HR, or a similar role
• Experience with Applicant Tracking Systems (ATS) is a plus (e.g., Greenhouse, Lever, Workday, Taleo)
• Proficiency in Microsoft Office (especially Outlook, Excel, and Word) or Google Workspace
• Experience in a high-volume recruiting environment