Recruiting Coordinator

Planet Pharma; Alameda (CA); Presencial; USD 60.000 - 85.000; Jornada completa

Descripción de la vacante

Planet Pharma is seeking an Administrative and Talent Acquisition Support professional to assist the Talent Acquisition team with interview coordination, candidate travel, and compliance with company policies. The role emphasizes an excellent candidate experience and strong organizational skills.

Responsibilities include supporting recruiters, maintaining the ATS, coordinating logistics for onsite interviews, and contributing to audits and process improvements.

Formación

• Bachelor’s degree (B.A. or B.S.) from an accredited four-year college or university.
• Minimum two (2) years of related recruiting coordination or recruiting support experience.
• High school diploma or equivalent.
• Minimum six (6) years of relevant recruiting coordination, talent acquisition support, or related experience.
• At least two years of experience in a recruiting support function.

Responsabilidades

• Coordinate complex interview schedules and assist with candidate travel arrangements and expense reimbursements.
• Facilitate onsite interviews for candidates and interview panels, including greeting and escorting candidates.
• Maintain requisitions and candidate information within the ATS.
• Support candidate background screening processes and expense reimbursement activities.
• Ensure recruiting processes comply with employment laws and company policies.

Conocimientos

Organizational skills

Customer service

Verbal and written communication

Deadline-driven

Interpersonal skills

Educación

Bachelor’s degree

High school diploma or equivalent

Herramientas

ATS

Workday

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Descripción del empleo

Summary / Job Purpose

Provide administrative and operational support to the Talent Acquisition team. Contribute to creating and maintaining efficient work processes, systems, and programs. Leverage recruiting support experience to assist with a variety of Talent Acquisition activities while ensuring a positive candidate experience and compliance with company policies and employment regulations.

Essential Duties and Responsibilities

• Coordinate complex interview schedules and assist with candidate travel arrangements and expense reimbursements as needed.
• Facilitate onsite interviews for candidates and interview panels, including:

• • Greeting and checking in candidates
  • Ordering lunches
  • Escorting candidates throughout the interview process

• Conduct reference checks as needed.
• Support Talent Acquisition team administrative needs, including event and meeting planning and coordination.
• Assist with recruiting activities and collecting candidate applications.
• Ensure recruiting processes, policies, and procedures comply with employment laws and company policies.
• Maintain requisitions and candidate information within the Applicant Tracking System (ATS).
• Assist with Talent Acquisition audits, including file retention compliance.
• Support candidate background screening processes and expense reimbursement activities.
• Serve as a key point of contact in delivering an exceptional candidate experience.
• Opportunity to expand into additional Talent Acquisition responsibilities over time.

Supervisory Responsibilities

• No supervisory responsibilities.

Education and Experience

Option 1

• Bachelor’s degree (B.A. or B.S.) from an accredited four-year college or university.
• Minimum two (2) years of related recruiting coordination or recruiting support experience.

OR

Option 2

• High school diploma or equivalent.
• Minimum six (6) years of relevant recruiting coordination, talent acquisition support, or related experience.

Required Experience

• At least two years of experience in a recruiting support function.
• Experience with:

• • Interview scheduling and coordination
  • Calendar management
  • Hiring administration activities
  • Supporting recruiters and hiring managers
  • Candidate-facing interactions

Knowledge, Skills, and Abilities

• Excellent organizational skills and strong attention to detail.
• Strong customer service and candidate experience focus.
• Excellent verbal and written communication skills.
• Proven ability to meet deadlines and manage multiple priorities.
• Strong interpersonal skills and ability to build relationships at all levels of the organization.
• Proficiency with Microsoft Office Suite, including:

• • Outlook (required)
  • Word
  • Excel
  • PowerPoint

• Experience using an Applicant Tracking System (ATS).
• Workday experience is preferred but not required.
• Ability to work effectively in a fast-paced, team-oriented environment.
• Strong problem-solving and organizational skills.

Work Environment

• 100% onsite position
• Primarily indoor office environment performing administrative and clerical work.
• Frequent coordination of onsite candidate interviews and interview logistics.
• Walking between buildings may be required.

Preferred Qualifications

• Experience supporting high-volume recruiting environments.
• Experience scheduling approximately 20-30 interviews per week.
• Hospitality, concierge, customer service, or other candidate-facing experience.