Recruiting Coordinator II

Cox-Fleet-; Indianapolis (IN); On-site; USD 52,000 - 76,000; Full time

Job summary

Cox Fleet, headquartered in Indianapolis, is expanding its Talent Acquisition team and seeks a Recruiting Coordinator II to manage end-to-end onboarding and pre-employment screening. You will partner with recruiters, hiring managers, and cross-functional teams to ensure Day 1 readiness and a smooth candidate experience.

You will maintain accurate onboarding records, drive process improvements, and support the TA team with expert guidance on procedures and timelines.

Qualifications

• Must have 3+ years’ experience in a related field or combination as described.
• At least 1 year of experience as a Talent Acquisition Coordinator, HR Assistant, or similar role.
• Experience with applicant tracking systems and resume databases.
• Experience in a Corporate Human Resources department; capability to guide colleagues and stakeholders.

Responsibilities

• Own and manage the end-to-end onboarding process.
• Serve as the primary point of contact for newly offered candidates.
• Initiate and manage pre-employment screening requirements (background checks, drug testing, DOT compliance).
• Maintain onboarding milestones and documentation in HR systems.
• Engage candidates through phone, email and text to maintain momentum and a positive experience.
• Coordinate logistics for onboarding including travel, training, equipment, access, and uniforms.
• Monitor progress and escalate delays to ensure start dates.
• Provide guidance to the Cox Fleet TA team and partners on questions.

Skills

Verbal communication

Written communication

Multitasking

Problem solving

Attention to detail

Customer service

Education

Associates degree or higher preferred

High School Diploma/GED

Tools

Workday

Paycor recruitment

Job description

Cox Fleet keeps your fleet moving!

Headquartered in Indianapolis, Cox Fleet has grown to become one of the largest fleet maintenance companies in the country.

Cox Fleet is the leading provider of on-site mobile maintenance and repair services nationwide, offering mobile on-site fleet service for light medium, and heavy-duty trucks and trailers. Cox Fleet also services customers utilizing its 50+ nationwide service centers; each offering accident repair, painting, refurbishment, and heavy mechanical repair. We are supported by a 24/7 in-house call-center and provide scheduled maintenance services and unscheduled services to fleets anywhere, anytime.

Cox Fleet is currently hiring a RecruitingCoordinatorII ; the Recruiting Coordinator II plays a critical role in delivering a best-in-class Talent Acquisition (TA) experience by leading all post-offer onboarding activities and ensuring a seamless transition from offer acceptance through Day 1 readiness. This position manages onboarding workflows, drives candidate engagement, coordinates compliance requirements, and partners closely with recruiters, hiring managers, and cross-functional stakeholders to provide an exceptional candidate and hiring manager experience while ensuring all pre-employment requirements are completed accurately and on time.

RESPONSIBILITIES:

Own and manage the end-to-end onboarding process, ensuring all hiring, compliance, and Day 1 readiness activities are completed accurately and on time

Serve as the primary point of contact for newly offered candidates, providing clear expectations, guidance, and support throughout the onboarding journey

Initiate and manage pre-employment screening requirements, including background checks, drug testing, motor vehicle reviews, and required compliance documentation

Maintain and track onboarding milestones, ensuring candidates complete all required documentation and onboarding activities within established timelines

Proactively engage candidates through phone, email, and text communications to remove obstacles, maintain momentum, and create a positive onboarding experience

Partner closely with Recruiters, Hiring Managers, Compliance, DOT, Training, IT, and other internal teams to coordinate a successful onboarding experience

Coordinate logistics associated with new hire onboarding, including travel arrangements, training enrollment, equipment provisioning, system access, and uniform fulfillment

Monitor onboarding progress and escalating issues that could impact start dates, ensuring timely resolution and candidate readiness

Maintain accurate records and audit-ready documentation within applicant tracking, HR, and onboarding systems

Identify opportunities to streamline workflows, improve operational efficiency, and enhance the hiring manager and candidate experience

Provides guidance to theCox Fleet TA team and internal partners on technical/procedural questions as their subject matter expert

Serve as a member of the Cox Fleet TA team by role modeling the vision of the team, the values of the company

Drive operational improvements and team engagement through transparency, ownership, and collaboration

Leverage available tools and resources to improve logistics management across the requisition lifecycle, from offer acceptance through Day 1 readiness.

Network with internally and externally to stay abreast of trending and best practices

What Success Looks Like

Candidates are successfully guided from offer acceptance to Day 1 with a high level of engagement and satisfaction.

Compliance and onboarding requirements are completed within established service-level expectations.

Hiring managers are equipped with timely updates and fully prepared new hires.

Onboarding documentation remains accurate, complete, and audit-ready.

New hire start dates are achieved with minimal delays, creating a best-in-class onboarding experience

MINIMUM QUALIFICATIONS:

High School Diploma/GED and 3 years’ experience in a related field. The right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline and up to 1 year of experience; or 5 years’ experience in a related field

Associates degree or higher-level degree strongly preferred.

Minimumone (1) yearofexperience working in a fast paced, high volume, or complex environmentrequired

Minimum one (1) yearas a Talent Acquisition Coordinator,HR Assistantor similar role

Proven experience with Applicant Tracking Systems and resume databases(ex.// Workday, Paycor recruitment)

Previous experience working in a Corporate Human Resources department

Experience providing consultative guidance and recommendations to colleagues and stakeholders

Able to handledifficult conversations with tact and sensitivity

Self-directed problem solver with a desire to contribute to the organization’s reputation and success

Ability to provide exceptional, consistent customer service to internal and external clients

Strong responsiveness and sense of urgency

Solid computerskills, including experience with MS Office (Microsoft Office Suite, Google Chrome, Smart Sheets, SharePoint)

Strong attention to detail

Ability to manage multiple tasks concurrently, professionally, efficiently and follow through on multiple work initiatives at one time

Proven ability to handle confidential information witha high levelof discretion

Strong verbal and written communication skills