Recruiting Coordinator II

Fleet Services by Cox Automotive; Indianapolis (IN); On-site; USD 52,000 - 76,000; Full time

Job summary

Cox Fleet, headquartered in Indianapolis, is hiring a Recruiting Coordinator II to manage post-offer onboarding and Day 1 readiness across its nationwide operations. You will coordinate onboarding workflows, drive candidate engagement, ensure compliance, and partner with recruiters, hiring managers, and cross-functional teams to deliver a superior candidate and hiring manager experience.

The role emphasizes accurate pre-employment checks, timely documentation, and seamless logistics

Qualifications

• High School Diploma/GED and 3 years’ experience in a related field or an acceptable alternative combination.
• Associates degree or higher preferred.
• Minimum one year of experience in a fast-paced, high-volume, or complex environment.
• Minimum one year as a Talent Acquisition Coordinator, HR Assistant, or similar role.
• Experience with Applicant Tracking Systems and resume databases (e.g., Workday, Paycor).
• Previous experience in a Corporate HR department.
• Ability to handle confidential information with discretion.
• Strong verbal and written communication skills.

Responsibilities

• Own and manage end-to-end onboarding processes and Day 1 readiness activities.
• Serve as primary contact for new hires, guiding them through onboarding.
• Initiate and manage pre-employment screening and compliance documentation.
• Maintain onboarding milestones and ensure timely completion of required tasks.
• Engage candidates via phone, email, and text to maintain momentum and a positive onboarding experience.
• Coordinate onboarding logistics including travel, training enrollment, equipment, and system access.
• Monitor onboarding progress and escalate issues affecting start dates.
• Maintain audit-ready records in ATS, HR, and onboarding systems.
• Identify workflow improvements to enhance efficiency and candidate experience.
• Provide guidance to Cox Fleet TA team and internal partners on processes.
• Collaborate with recruiters, hiring managers, Compliance, DOT, Training, IT, and other teams for a successful onboarding experience.
• Network internally and externally to stay current with best practices.
• Deliver timely updates to hiring managers and ensure new hires are prepared.

Skills

Communication

Multitasking

Attention to detail

Problem solving

Confidentiality

Customer service

MS Office

Discretion

Verbal communication

Education

Associates degree or higher preferred

High School Diploma or GED required

Bachelor-level or higher degree/certification

Tools

Applicant Tracking Systems

Resume databases

Workday

Paycor recruitment

SharePoint

Job description

Cox Fleet keeps your fleet moving!

Headquartered in Indianapolis, Cox Fleet has grown to become one of the largest fleet maintenance companies in the country.

Cox Fleet is the leading provider of on-site mobile maintenance and repair services nationwide, offering mobile on-site fleet service for light medium, and heavy-duty trucks and trailers. Cox Fleet also services customers utilizing its 50+ nationwide service centers; each offering accident repair, painting, refurbishment, and heavy mechanical repair. We are supported by a 24/7 in-house call-center and provide scheduled maintenance services and unscheduled services to fleets anywhere, anytime.

Cox Fleet is currently hiring a RecruitingCoordinatorII ; the Recruiting Coordinator II plays a critical role in delivering a best-in-class Talent Acquisition (TA) experience by leading all post-offer onboarding activities and ensuring a seamless transition from offer acceptance through Day 1 readiness. This position manages onboarding workflows, drives candidate engagement, coordinates compliance requirements, and partners closely with recruiters, hiring managers, and cross-functional stakeholders to provide an exceptional candidate and hiring manager experience while ensuring all pre-employment requirements are completed accurately and on time.

RESPONSIBILITIES:

Own and manage the end-to-end onboarding process, ensuring all hiring, compliance, and Day 1 readiness activities are completed accurately and on time

Serve as the primary point of contact for newly offered candidates, providing clear expectations, guidance, and support throughout the onboarding journey

Initiate and manage pre-employment screening requirements, including background checks, drug testing, motor vehicle reviews, and required compliance documentation

Maintain and track onboarding milestones, ensuring candidates complete all required documentation and onboarding activities within established timelines

Proactively engage candidates through phone, email, and text communications to remove obstacles, maintain momentum, and create a positive onboarding experience

Partner closely with Recruiters, Hiring Managers, Compliance, DOT, Training, IT, and other internal teams to coordinate a successful onboarding experience

Coordinate logistics associated with new hire onboarding, including travel arrangements, training enrollment, equipment provisioning, system access, and uniform fulfillment

Monitor onboarding progress and escalating issues that could impact start dates, ensuring timely resolution and candidate readiness

Maintain accurate records and audit-ready documentation within applicant tracking, HR, and onboarding systems

Identify opportunities to streamline workflows, improve operational efficiency, and enhance the hiring manager and candidate experience

Provides guidance to theCox Fleet TA team and internal partners on technical/procedural questions as their subject matter expert

Serve as a member of the Cox Fleet TA team by role modeling the vision of the team, the values of the company

Drive operational improvements and team engagement through transparency, ownership, and collaboration

Leverage available tools and resources to improve logistics management across the requisition lifecycle, from offer acceptance through Day 1 readiness.

Network with internally and externally to stay abreast of trending and best practices

What Success Looks Like

Candidates are successfully guided from offer acceptance to Day 1 with a high level of engagement and satisfaction.

Compliance and onboarding requirements are completed within established service-level expectations.

Hiring managers are equipped with timely updates and fully prepared new hires.

Onboarding documentation remains accurate, complete, and audit-ready.

New hire start dates are achieved with minimal delays, creating a best-in-class onboarding experience

MINIMUM QUALIFICATIONS:

High School Diploma/GED and 3 years’ experience in a related field. The right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline and up to 1 year of experience; or 5 years’ experience in a related field

Associates degree or higher-level degree strongly preferred.

Minimumone (1) yearofexperience working in a fast paced, high volume, or complex environmentrequired

Minimum one (1) yearas a Talent Acquisition Coordinator,HR Assistantor similar role

Proven experience with Applicant Tracking Systems and resume databases(ex.// Workday, Paycor recruitment)

Previous experience working in a Corporate Human Resources department

Experience providing consultative guidance and recommendations to colleagues and stakeholders

Able to handledifficult conversations with tact and sensitivity

Self-directed problem solver with a desire to contribute to the organization’s reputation and success

Ability to provide exceptional, consistent customer service to internal and external clients

Strong responsiveness and sense of urgency

Solid computerskills, including experience with MS Office (Microsoft Office Suite, Google Chrome, Smart Sheets, SharePoint)

Strong attention to detail

Ability to manage multiple tasks concurrently, professionally, efficiently and follow through on multiple work initiatives at one time

Proven ability to handle confidential information witha high levelof discretion

Strong verbal and written communication skills