Onboarding & Recruiting Coordinator II

Fleet Services by Cox Automotive; Indianapolis (IN); On-site; USD 52,000 - 76,000; Full time

Job summary

Cox Fleet, headquartered in Indianapolis, is hiring a Recruiting Coordinator II to manage post-offer onboarding and Day 1 readiness across its nationwide operations. You will coordinate onboarding workflows, drive candidate engagement, ensure compliance, and partner with recruiters, hiring managers, and cross-functional teams to deliver a superior candidate and hiring manager experience.

The role emphasizes accurate pre-employment checks, timely documentation, and seamless logistics

Qualifications

• High School Diploma/GED and 3 years’ experience in a related field or an acceptable alternative combination.
• Associates degree or higher preferred.
• Minimum one year of experience in a fast-paced, high-volume, or complex environment.
• Minimum one year as a Talent Acquisition Coordinator, HR Assistant, or similar role.
• Experience with Applicant Tracking Systems and resume databases (e.g., Workday, Paycor).
• Previous experience in a Corporate HR department.
• Ability to handle confidential information with discretion.
• Strong verbal and written communication skills.

Responsibilities

• Own and manage end-to-end onboarding processes and Day 1 readiness activities.
• Serve as primary contact for new hires, guiding them through onboarding.
• Initiate and manage pre-employment screening and compliance documentation.
• Maintain onboarding milestones and ensure timely completion of required tasks.
• Engage candidates via phone, email, and text to maintain momentum and a positive onboarding experience.
• Coordinate onboarding logistics including travel, training enrollment, equipment, and system access.
• Monitor onboarding progress and escalate issues affecting start dates.
• Maintain audit-ready records in ATS, HR, and onboarding systems.
• Identify workflow improvements to enhance efficiency and candidate experience.
• Provide guidance to Cox Fleet TA team and internal partners on processes.
• Collaborate with recruiters, hiring managers, Compliance, DOT, Training, IT, and other teams for a successful onboarding experience.
• Network internally and externally to stay current with best practices.
• Deliver timely updates to hiring managers and ensure new hires are prepared.

Skills

Communication

Multitasking

Attention to detail

Problem solving

Confidentiality

Customer service

MS Office

Discretion

Verbal communication

Education

Associates degree or higher preferred

High School Diploma or GED required

Bachelor-level or higher degree/certification

Tools

Applicant Tracking Systems

Resume databases

Workday

Paycor recruitment

SharePoint

Job description

Cox Fleet, headquartered in Indianapolis, is hiring a Recruiting Coordinator II to manage post-offer onboarding and Day 1 readiness across its nationwide operations. You will coordinate onboarding workflows, drive candidate engagement, ensure compliance, and partner with recruiters, hiring managers, and cross-functional teams to deliver a superior candidate and hiring manager experience.

The role emphasizes accurate pre-employment checks, timely documentation, and seamless logistics