Recruiting Coordinator — Fast-Paced Hiring Support

Aston Carter; Seattle (WA); On-site; USD 30,000 - 42,000; Full time

Job summary

Aston Carter is seeking a Recruiting Coordinator to support end-to-end hiring activities and deliver an exceptional candidate experience in a fast-paced recruiting environment. You will partner with recruiters, coordinate interviews, and maintain accurate candidate records while juggling multiple priorities.

The role emphasizes organization, collaboration with internal stakeholders, and a commitment to providing a positive first impression of the organization.

Qualifications

• Minimum of 1 year of experience as a recruiting coordinator or in a coordination-focused role.
• Experience in recruiting, talent acquisition, or hiring environment.
• Experience in administrative coordination or similar support roles.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience using applicant tracking systems (ATS) or similar recruiting tools.
• Strong scheduling, ability to manage multiple calendars and priorities.
• Excellent written and verbal communication skills.
• High level of organization and attention to detail.
• Bachelor's degree.

Responsibilities

• Schedule interviews and phone screens by working directly with candidates and hiring managers.
• Arrange travel logistics for visiting candidates when needed.
• Update candidate records and job postings in recruiting systems and applicant tracking tools.
• Confirm new hires and ensure all relevant recruiting systems reflect accurate information.
• Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email.
• Track recruiting activities and prepare weekly reports on candidate status and pipeline progress.
• Coordinate post-interview debrief meetings and distribute debrief materials to interview teams.
• Identify opportunities to improve the candidate experience and enhance scheduling efficiency.
• Assist in the coordination and execution of other recruiting activities and projects as needed.
• Collaborate closely with recruiters and internal stakeholders to ensure smooth and consistent hiring processes.

Skills

Scheduling

Coordination

Communication

Organization

Education

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

ATS tools

Job description

Aston Carter is seeking a Recruiting Coordinator to support end-to-end hiring activities and deliver an exceptional candidate experience in a fast-paced recruiting environment. You will partner with recruiters, coordinate interviews, and maintain accurate candidate records while juggling multiple priorities.

The role emphasizes organization, collaboration with internal stakeholders, and a commitment to providing a positive first impression of the organization.