Recruiting Coordinator - Fast-Paced 6-Month Contract

LHH; Pasadena (CA); On-site; USD 39,000 - 55,000; Full time

Job summary

LHH is seeking a highly organized Recruiting Coordinator to support a busy Talent Acquisition team on a 6-month contract in Pasadena, CA. The role focuses on coordinating interview processes, maintaining calendars, and delivering an exceptional candidate experience.

You will assist with job postings, ATS data entry, onboarding paperwork, and reporting metrics while maintaining confidentiality and professionalism in a fast-paced environment.

Qualifications

• 1+ years of recruiting coordination or HR admin/administrative support experience.
• Experience scheduling interviews and managing calendars in a high-volume environment.
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word, Teams).
• Experience with ATS platforms such as Workday, Greenhouse, Taleo, or similar.
• Excellent organizational, communication, and time-management skills.

Responsibilities

• Coordinate and schedule interviews between candidates, hiring managers, and recruiting teams.
• Manage interview calendars and ensure timely communication with all participants.
• Serve as the primary point of contact for candidates throughout the interview process.
• Assist recruiters with job postings, applicant tracking, and candidate communications.
• Maintain accurate candidate records in the ATS.
• Prepare offer letters, onboarding paperwork, and other recruitment-related documentation.
• Coordinate pre-employment processes, including background checks and onboarding activities.
• Track recruiting metrics and generate reports as needed.
• Support recruitment events, career fairs, and other talent acquisition initiatives.
• Ensure a positive and professional candidate experience from application through hire.

Skills

Interview scheduling

Calendar management

ATS experience

MS Office

Communication

Confidentiality

Organizational skills

Tools

Workday

Greenhouse

Taleo

Outlook

Excel

Teams

Job description

LHH is seeking a highly organized Recruiting Coordinator to support a busy Talent Acquisition team on a 6-month contract in Pasadena, CA. The role focuses on coordinating interview processes, maintaining calendars, and delivering an exceptional candidate experience.

You will assist with job postings, ATS data entry, onboarding paperwork, and reporting metrics while maintaining confidentiality and professionalism in a fast-paced environment.