Recruiting Coordinator | Fast-Growth AI Startup (Equity)

Ivo Inc.; San Francisco (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Catered lunch five days a week

Premium snacks and coffee

In-building gym

Dog-friendly office

Downtown San Francisco office

Job summary

Ivo Inc. in San Francisco is seeking a Recruiting Coordinator to keep our hiring pipeline moving with checklists, fast turnarounds, and clear communication.

You’ll work with hiring managers to ensure a seamless candidate experience while maintaining ATS hygiene, scheduling across time zones, and sourcing passive talent. This role also offers growth into Senior Sourcer or Full-Cycle Recruiter and exposure to multiple functions in a high-growth startup.

Responsibilities

• Coordinate Zoom/Google Meet & in-person calendars across time zones
• Manage scheduling logistics between candidates and interviewers
• Send confirmations, reminders, and feedback requests
• Ensure interviewers have scorecards and candidate info
• Review incoming résumés against role scorecards
• Maintain accurate and up-to-date candidate records in our ATS
• Ensure candidates are moved through stages correctly and consistently
• Remind interviewers to submit timely feedback
• Conduct daily reviews of candidates to ensure no one is “stuck” in process
• Use LinkedIn, job boards, and online communities to identify passive talent
• Add prospects to our ATS (Ashby) with clean notes and tags
• Gather feedback quickly, flag bottlenecks, and suggest process tweaks to improve speed and quality of hire
• Proactively share updates on candidate progress, scheduling, and bottlenecks
• Flag risks or delays early to keep hiring processes moving

Job description

Ivo Inc. in San Francisco is seeking a Recruiting Coordinator to keep our hiring pipeline moving with checklists, fast turnarounds, and clear communication.

You’ll work with hiring managers to ensure a seamless candidate experience while maintaining ATS hygiene, scheduling across time zones, and sourcing passive talent. This role also offers growth into Senior Sourcer or Full-Cycle Recruiter and exposure to multiple functions in a high-growth startup.