Recruiting Coordinator

Icehouseventures; San Francisco (CA); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Equity

Health plan

401(k)

Commuter benefits

Unlimited PTO

Dog-friendly office

Catered lunch

In-building gym

Job summary

Ivo, the contract intelligence platform, is seeking a Recruiting Coordinator to keep our hiring pipeline moving across time zones, manage interview logistics, and ensure a high-quality candidate experience. You’ll partner with hiring managers and leadership in a fast-growing startup.

This role offers hands-on mentorship, ownership of candidate pipelines, and exposure to multiple functions in a bustling San Francisco office with generous benefits.

Qualifications

• Coordinate interview scheduling across time zones.
• *,
• Review résumés against role criteria.
• Maintain accurate candidate records in the ATS.

Responsibilities

• Schedule interviews and coordinate calendars (Zoom/Meet/in-person).
• Provide timely feedback and scorecards to interviewers.
• Maintain candidate progress and push through stages.

Skills

Recruiting

Scheduling

ATS management

Sourcing

Communication

Education

Bachelor's degree

Tools

Ashby ATS

LinkedIn

Zoom/Meet

Google Meet

Job description

Why Join Ivo?

Every civilization runs on the same infrastructure: agreements between people who don't fully trust each other. Sumerians pressed them into clay. Romans carved them into stone. We bury them in 80-page PDFs.

The way those agreements are reviewed hasn't changed in four thousand years — a human reads the whole thing and tries not to miss anything. We're building the AI that finally changes that. Ivo is the contract intelligence platform of choice for companies like Uber, Meta, Canva, IBM, and Shopify. We recently raised our Series B and have grown 800% over the last 12 months.

What You'll Do

We are seeking a highly organized and resourceful Recruiting Coordinator who can keep our hiring pipeline moving. This role is ideal for someone who enjoys checklists, fast turnarounds, and clear communication. You’ll work closely with hiring managers and leadership to ensure a seamless and high-quality candidate experience while helping us build efficient hiring processes.

Your Responsibilities Include

Interview Scheduling

• Coordinate Zoom/Google Meet & in-person calendars across time zones
• Manage scheduling logistics between candidates and interviewers
• Send confirmations, reminders, and feedback requests
• Ensure interviewers have scorecards and candidate info

Initial Screening

• Review incoming résumés against role scorecards

ATS Management & Hygiene

• Maintain accurate and up-to-date candidate records in our ATS
• Ensure candidates are moved through stages correctly and consistently
• Remind interviewers to submit timely feedback
• Conduct daily reviews of candidates to ensure no one is “stuck” in process

Source & attract talent

• Use LinkedIn, job boards, and online communities to identify passive talent
• Add prospects to our ATS (Ashby) with clean notes and tags

Collaborate with hiring teams

• Gather feedback quickly, flag bottlenecks, and suggest process tweaks to improve speed

and quality of hire.

• Proactively share updates on candidate progress, scheduling, and bottlenecks

• Flag risks or delays early to keep hiring processes moving

What You'll Gain

• Hands-on mentorship in sourcing and recruiting
• Clear growth path into Senior Sourcer or Full-Cycle Recruiter
• Exposure to hiring across multiple functions in a high-growth startup
• Real ownership over building candidate pipelines
• Competitive early-career compensation

Compensation & Benefits

• Competitive Compensation: Final offer details are determined based on experience, expertise, and overall fit.
• Equity: Meaningful ownership in a company that's scaling fast
• Health & Wellness: Comprehensive medical, dental, and vision plans to suit the needs of you and your family.
• Flexible Spending & Insurance: Access to HSA and FSA accounts, plus life insurance coverage.
• 401(k) Program: Save for the future with our 401(k) program.
• Commuter Benefits: We help make getting to and from the office easier and more convenient.
• Unlimited PTO: So you can take the time you need to recharge, stay healthy, and bring your best self to work.
• Office Perks: Enjoy a vibrant Downtown San Francisco office with catered lunch five days a week, premium snacks and coffee, an in-building gym, and a dog-friendly environment.
• 401(k) Retirement Plan Save for the future with our 401(k) program.

FAQ

• What stage of growth is Ivo at?: We launched in early access in 2023. Since then, we’ve had an incredible response from the market and are growing rapidly. We 6x’d in ARR in the last 12 months. Our clients include companies like Uber, Reddit, IBM, Canva, Pinterest, DoorDash, and more. We're happy to share more details with candidates who go through our interview process.
• Is this a chill gig?: Startups are very hard, especially if they’re growing fast. You’ll have a ton of responsibility, and there’s always an enormous amount of stuff to do. It’s hard work but the payoff is uncapped.

Ivo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Compensation Range: $80K - $100K