Recruiting Coordinator – Fast-Growth AI Startup

David AI Labs, Inc.; San Francisco, Northern (CA, KY); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Unlimited PTO

Top-notch health, dental, and vision

401k access

Meals 2x daily through catering and Do

Barry's classes

Job summary

David AI Labs, Inc. is seeking a Recruiting Operations Coordinator to steer interviewing workflows and keep processes on track.

You will own scheduling end-to-end across multiple roles, manage timelines, and ensure a warm, professional candidate experience. Collaborating with recruiters, hiring managers, and interviewers, you’ll optimize processes and leverage Ashby ATS and Google Workspace to maintain a fast, efficient recruiting operation in our San Francisco office.

Qualifications

• 1+ year of full-time professional work experience in recruiting or related field.
• Interest in building a career in recruiting, sourcing, or talent-adjacent roles.
• Genuine care for candidate experience and for building relationships.
• Strong written communication; emails should be clear and warm.
• High energy but professional; adapt to different stakeholders and candidates.
• Exceptional organizational instincts and process-oriented mindset.
• Strong command of Google Workspace for scheduling and communication.

Responsibilities

• Own interview scheduling end-to-end across multiple roles with attention to detail and speed.
• Track timelines, surface risks, and keep recruiters and hiring managers informed.
• Maintain a white-glove candidate experience from start to finish.

Skills

Interview scheduling

Strong written communication

Relationship building

Organizational instincts

Ambiguity tolerance

Tools

Ashby ATS

Google Workspace

Job description

David AI Labs, Inc. is seeking a Recruiting Operations Coordinator to steer interviewing workflows and keep processes on track.

You will own scheduling end-to-end across multiple roles, manage timelines, and ensure a warm, professional candidate experience. Collaborating with recruiters, hiring managers, and interviewers, you’ll optimize processes and leverage Ashby ATS and Google Workspace to maintain a fast, efficient recruiting operation in our San Francisco office.